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Senior E-Billing Coordinator (Any US Office)

Job ID: 6654

Updated: Jun 23, 2022

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Senior e-Billing Coordinator will support the Manager of e-Billing and the e-billing team in supporting and developing the Firm’s e-Billing processes.

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Administration of the e-billing function, including:
    • Proactively seek and identify enhancements to the e-billing process
    • Maintain documentation of existing processes
    • Provide training, as necessary, to impacted parties
    • Communicate e-billing guidelines and updates to appropriate personnel
  • Responsible for all tasks related to the set-up of new e-billing vendor sites, including:
    • Communicate implementation timeline to appropriate Firm personnel
    • Upload timekeeper rates
    • Enter billing rate and/or cost overrides
  • Ongoing maintenance of e-billing vendor sites, including:
    • Upload timekeeper rates according to the Firm’s rate change schedule
    • Change billing rate and/or cost overrides as necessary
    • Track e-billing vendor service agreement terms and spend
  • Process Improvement, including:
    • Assisting with development of new reporting
    • Assisting with development and implementation of new procedures to streamline  processes
    • Making recommendations to improve overall team efficiency and productivity
  • Other functions as required, including:
    • Maintain and create XLM invoice formats
    • Set up split billing scenarios
    • Provide input and support during financial system conversion, ensuring e-billing requirements are identified and implemented
  • Special projects as needed

Qualifications & Requirements

  • The Senior e-Billing Coordinator will have a Bachelor’s Degree in Accounting, Business, Computer Science, or Information Systems. Previous e-Billing experience in a law firm or professional services company is essential
  • At least three years of relevant e-billing  experience.
  • The  Senior e-Billing Coordinator is expected to perform all job duties with a commitment to providing superior service while producing a high quality work product. The ability to multitask and prioritize is essential.
  • The  Senior e-Billing Coordinator must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently.  The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required. 
  • Additional requirements include outstanding customer service demeanor and flexibility for possible overtime hours. 

Technologies/Software

  • MS Office with emphasis on strong Word and Excel skills
  • Elite 3E
  • Electronic Billing Systems

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid