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Marketing Operations Coordinator

Job ID: 6632

Updated: Jun 9, 2022

Location: Chicago, IL, United States

Category: Business Development

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

We are seeking a detail-oriented, critical thinker to help with the management of our global Business Development & Marketing Department. Marketing Operations (Ops) is a growing team that works directly with the CMO to ensure budget/resource allocation, team dynamics and other internal marketing/engagement efforts are successful

As the Marketing Operations Budget & Systems Coordinator, you will be primarily responsible for department and attorney business development/entertainment spending analysis. You will process complex payments, corporate card statements, billing reconciliations and purchasing requests, with support from our Assistant. In addition to helping manage our financial resources, you will build out and oversee systems for tracking staffing and team performance, and produce regular reports for partners and other Firm stakeholders. Lastly, we will rely on you to be a custodian of our department infrastructure and systems, e.g., SharePoint sites, DMS, Shared Drives, Powtoon, all of which are critical to our collaborative team, spanning multiple offices and functions. This is a unique and vital role and we need someone with a strong command of Excel, a passion for organization and analytics, and a keen eye for data visualization.

You will report directly to the Ops Manager with additional oversight and direction by the Ops Director and CMO, and serve as a key resource for the approximately 140 diverse problem-solvers and advisers dedicated to the broader business development, marketing and communications activities of the Firm. Our international BD team provides seamless service to our attorneys with a focus on quality, innovation and responsiveness. We also expect you to forge relationships with colleagues outside of the Department, which includes Accounting, Finance, IT, Travel, Meetings/Events/Office, among others.

Essential Functions 

  • Help build and maintain global Marketing Budget, under supervision of Ops Leadership, working with functional, practice and regional leads.
  • Analyze spending across core areas of the Budget, which includes events, sponsorships, memberships, intelligence tools, consultants, collateral, as well as monitoring individual attorney BD expenses.
  • Work with Ops Assistant to process invoices, expenses and vendor payments through a variety of channels, e.g., Chrome River, P+ Purchasing/Procurement System, as well as managing corporate credit cards for global team.
  • Provide guidance to attorneys, PAs and other staff on details of Firm spending policies and field budget-related inquiries and monitor BD Budgets Mailbox daily.
  • Build and maintain sophisticated tracking system for team performance analytics and help department leaders go “beyond the numbers;” creating mid-year/year-end reports on ROI for CMO and Firm stakeholders.
  • Schedule and coordinate regular meetings of the Business Development Committee of partners and related subcommittees, and process daily requests for additional resources from attorneys and staff.
  • Track staffing levels and provide regular analysis of open/current positions
  • Manage Other BD Systems (DMS, Shared Drive, Powtoon, Firm Archives) and maintain department SharePoint sites, providing training and troubleshooting throughout the year.
  • Oversee general management of team records, policies, procedures to ensure continuity

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree is required and a minimum of three years of experience is preferred, preferably law firm, accounting or professional services.
  • Demonstrated ability to shift quickly between macro- and micro-level work in order to think about department-wide systems and conduct analysis
  • Experience extracting major trends/stories from data in a visually compelling manner 
  • Production of department materials requires strong writing and proofing skills. Spelling and grammar are very important to maintain professional standards. 
  • Excellent client service orientation, interpersonal and communication skills. Ability to forge and maintain effective internal and external relationships and interact with various levels of personnel. Strong ability to adapt to change and thrive in fast-paced environment.
  • Proven ability to organize and manage a diverse range of assignments/projects and prioritize multiple tasks. Must be able to think quickly in deadline situations, find appropriate avenues, both internally and externally, for resolution and be able to weigh options to achieve the best outcome.
  • A history of taking initiative and working with minimal supervision is essential to success in this position. Must be a high achiever, with a drive to succeed.
  • Ability to thrive in an electronic environment and utilize technology to deliver information. Proficiency in methods of information acquisition, including the use of online information databases, tools and resources.

Technologies/Software

  • Must have solid command of MS Office Suite (Outlook, Word, PowerPoint, Excel). Working knowledge of Chrome River, InterAction, Powtoon, Adobe and other programs are a plus.

Work Environment 

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

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