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Administrative Assistant

Job ID: 6621

Updated: Jun 1, 2022

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Investment Partnerships Administration Department is seeking an Administrative Assistant to handle a wide range of administrative support and interact with personnel at all levels in a fast paced environment. The candidate should be comfortable collaborating and coordinating with the other executive/administrative assistants as well as interfacing directly with senior partners, managers, and clients.
 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Coordinate mass mailings, monitor responses, and field questions
  • Coordinate the collection of a high volume of legal, financial, tax, and regulatory documents for signature
  • Document management for a high volume of documents
  • Data entry
  • General correspondence
  • Various other ad hoc support tasks as necessary

Qualifications & Requirements

  • A minimum of 3 years of experience in a law firm or professional services firm is required; work experience supporting a senior level executive in a professional services organization is desired.
  • A Bachelor’s degree or equivalent experience is desired.
  • Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
  • A strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook are required, Dynamo preferred; the ability to adapt easily to new software and other web-based tools is critical.
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours.
  • A desire to learn new skills and to expand their skills over time is necessary.

Technologies/Software

  • MS Office including Word, Excel, PowerPoint, and Outlook
  • Dynamo

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.