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Administrative Assistant

Job ID: 6562

Updated: May 11, 2022

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Administrative Assistant will provide administrative support to the Chief Human Resources Officer (“CHRO”) and the Firmwide Human Resources team.  Responsibilities include, but are not limited to: support the CHRO with the budget process, prepare and report on financial metrics and tracking vendor payments; track and report on tuition reimbursement and remote work arrangements; provide complex calendar management, conferences and prepare travel arrangements and expense reimbursement.  Plan and coordinate events, including luncheons and various senior management meetings.  Prepare internal and external communication and proactively anticipate needs of the CHRO.

Essential Functions:
(This list is not exhaustive and may be supplemented and changed as necessary.)

  • Complex meeting scheduling, email and calendar management
  • Perform preparation and analysis of monthly, quarterly and annual budget results
  • Track and report to CHRO on tuition reimbursement requests and approvals
  • Track and report to CHRO on remote work arrangements
  • Process and track expenses and vendor payments for Firmwide Human Resources team
  • Attend key meetings and capture comprehensive notes/actions for reporting
  • Create agendas, itineraries, and other support materials
  • Anticipate needs to ensure projects and deadlines are met
  • Able to prioritize assignments to meet deadlines and multi-task
  • Exercise good judgment in a variety of situations
  • Respect for confidentiality and discretion to properly handle sensitive information
  • Aid in preparing and sending office wide communications related to human resources announcements
  • Develop positive and effective working relationships with the executive team and other colleagues
  • Build an effective internal and external network

Other Functions: This list is not exhaustive and may be supplemented and changed as necessary.

  • Any other functions/duties as assigned by management.

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree preferred
  • 5+ years of experience in a law firm or professional services environment
  • Strong administrative, planning and organizational skills
  • Excellent communication skills, both written and verbal
  • Ability to collaborate and work well within a team environment
  • Ability to work overtime as required

Technologies/Software

Proficient in Microsoft Office and advanced Excel skills

Work Environment: 

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, smartphones and photocopiers

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.