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Contract - Legal Education & Development Assistant (Meetings & Events)

Job ID: 6530

Updated: Apr 29, 2022

Location: New York, NY, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

As part of the greater Firmwide Legal Recruiting & Development Department, the contract Legal Education & Development Assistant’s primary focus is assisting the FW Legal Education & Development Manager in the coordination and implementation of department events and retreats. This position requires a high level of collaboration with the Legal Education & Development team and works closely with attorney practice groups to develop internal Attorney Engagement and Legal Education events from inception to execution. This high-visibility position requires the ability to work independently, and the ability to follow-up with vendors, staff and attorneys as needed.
 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Assist with event venue / vendor research and sourcing associated with the support and execution of events;
  • Assist in the development, distribution and management of online event registration websites and email communications using Cvent Event Management software and Microsoft Outlook;
  • Assist in coordination of the pre- and post-event registration process. This includes organizing, tracking and sharing event RSVP lists and registration data, fielding registrant updates, and communicating registration data to pertinent parties internally and externally;
  • Assist in coordinating event logistics, including hotel rooming lists, meeting room set up, A/V and catering;
  • Assist in the preparation and final production of any/all event specific materials including nametags, sign in sheets and event giveaways, etc.;
  • Serve in an on-site event production capacity for any/all needs related to in-person events, including registration table staffing, on-site coordination with vendors, providing face-to-face customer service to event attendees, etc.;
  • Assist with post production event recaps including the generation of final attendance numbers, cost summaries and other post event surveys and reports;
  • Assist with invoice processing and budget reconciliation activities;
  • Assist with coordination of major annual firmwide attorney training programs such as the Kirkland Institute for Trial Advocacy ("KITA") program, practice group retreats, and new hire training programs;
  • Other duties as assigned.

Qualifications & Requirements

Education, Work Experience, Skills

A Bachelor's degree and minimum of one year of experience in a professional services organization and/or law firm as well as proven experience with corporate event planning.

Ideal candidate will possess strong interpersonal and customer service skills with the ability to interface with attorneys, stakeholders and staff to achieve results. The ideal candidate will be highly organized, possess excellent proofreading and communication (oral and written) skills; event coordination skills; the ability to multitask in a fast-paced environment; a very strong attention to detail and a professional demeanor.

Technologies/Software

  • Technical experience should include MS Word, SharePoint, Excel and PowerPoint. 
  • Technical experience with Cvent Event Management software strongly preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.