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Support Services Assistant

Job ID: 6514

Updated: Apr 20, 2022

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Support Services Assistant is responsible for providing administrative support to the Practice Services and Document Services teams including by not limited to: answering telephones, scheduling meetings, calendaring, monitoring and approving staff attendance records, submission of expenses, updating Chrome River and Carpe Diem delegates, updating and maintaining assignment information in People Soft, creating new hire binders, preparing reports, and special projects as assigned. 

The ideal candidate must possess excellent communication, organization and planning skills, including the ability to manage multiple projects concurrently; a team-oriented proactive approach, strong attention to detail and problem-solving skills are necessary.

Essential Job Functions:

Essential functions include those set forth below. Other duties may be assigned. Regular attendance is an essential function of the job.

Technical Support

Use Firm software (MS Office, including Excel & PowerPoint, DMS, databases etc.) to prepare, revise, format and finalize a wide variety of work, including spreadsheets, presentations, correspondence and memoranda.  I

Administrative Support:

Assist with calendaring and scheduling of appointments, Monitor and maintain practice assistant attendance and overtime, create binders, assist with updating information in People Soft, Chrome River and Carpe Diem, assist with annual review process, maintain department information and calendars.

Interact on a daily basis with various Departments within the Firm to facilitate the highest possible support, including Human Resources, Accounting, General Services, Conference Center,

Reprographics and Digital Services.

File Maintenance:

Establish and maintain paper and electronic files in compliance with current firm policies utilizing the Firm’s Document Management System.

Customer/Client Service and Teamwork:

Provide assistance to other members of Support and Document Services Departments and practice assistants whenever necessary to meet Firm and client needs; organize and prioritize workload to most efficiently enable and facilitate team effort to accomplish Department, Firm and client goals.  Fosters professional, cooperative and supportive relationships with peers, superiors and attorneys.  Shares information and offers ideas and solutions in a team environment. 

Professional Demeanor:

Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.  Maintains positive, professional, courteous and flexible demeanor when dealing with Firm personnel. Performs administrative activities which may be confidential and sensitive, and require discretion and diplomacy.

Qualifications & Requirements

Qualifications:

The ability to work the core business hours of 9:00 am - 5:00 pm with flexibility for overtime, as required.  2-3 years prior administrative experience. Proficiency in MS Excel, Word and PowerPoint with a minimum typing speed of 50+ words per minute required.

 

 

Education Requirements:

Must have high school diploma.  Associate Degree in Business preferred.

 

 

CORE COMPETENCIES: 

 

Technical Job Knowledge:

Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm.

Teamwork and Collaboration:

Works cooperatively and collaboratively with others to achieve shared goals and objectives.

Professionalism:

Conducts oneself in a highly professional and credible manner; exhibits confidence, integrity and composure in all work engagements and interactions.

Communication:

Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner.

Work Prioritization and Organization:

Prioritizes and organizes work activities as needed to efficiently complete tasks and accomplish desired results.

Accountability and Ownership:

Takes a disciplined and conscientious approach to completing work; pays close attention to details and delivers high quality results.

Service Orientation:

Demonstrates a strong desire to serve one’s internal and external clients by anticipating and responding to their needs.

Critical Thinking and Judgment:

Applies critical thinking and sound judgment to solve problems and select the best course of action in each situation.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.