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Administrative Assistant

Job ID: 6514

Updated: Apr 20, 2022

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Administrative Assistant provides support to managers and department, including the following: updating schedules and reviewing absences in PeopleSoft; processing expense reports; scheduling meetings; researching and compiling department statistics; creating and revising complex Excel spreadsheets; organizing and converting this data into charts and graphs for presentations and memos; creation of PowerPoint flowcharts and presentations; compiling data utilized for staffing decisions; tracking and monitoring department overtime; and assisting with other projects as assigned.

This position requires a professional, organized self-starter with great customer service skills and outstanding oral and written communication skills.  Attention to detail, the ability to adapt to technology and emerging software, and commitment to department and organizational goals is necessary within our fast-paced legal environment. 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Timekeeping responsibilities
  • Answer phones, schedule meetings and maintain calendars
  • Research and compile department statistics regarding staffing and billing
  • Create complex graphs and charts utilizing both Excel and PowerPoint
  • Perform administrative activities which may be highly confidential and sensitive, and require discretion and diplomacy

Qualifications & Requirements

Education, Work Experience, Skills

  • The qualified candidate will have 3+ years of experience in a legal or financial services organization. 
  • A college degree or business certification is preferred; equivalent work experience will be considered. 

Technologies/Software

  • Expert knowledge of Microsoft Excel, PowerPoint, and Outlook is required, as well as a minimum typing speed of 55 wpm. 

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
  • The schedule for this position allows employees to troubleshoot and interact with the attorneys, staff and clients on a regular basis.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid