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Partner Payroll Coordinator

Job ID: 6459

Updated: Apr 5, 2022

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Partner Payroll Coordinator assists in the preparation of the Firm’s partner payroll and interacts with personnel at all levels. Responsibilities include ensuring timely and accurate processing of partner payroll, responding to inquiries and requests in a timely and professional manner, performing established internal control activities, and identifying opportunities to enhance the current partner payroll process.
 

Essential Functions: (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Compile and review semi-monthly partner payroll for accuracy, authorization compliance, and supporting documentation
  • Understand the flow of information between the various functions involved with the partner payroll process and the payroll system to ensure that partner payroll is processed correctly
  • Prepare and review compensation and distribution calculations to ensure the accuracy of earnings and deductions
  • Review payroll documentation for accuracy using audit reports and make any necessary adjustments once required approvals are obtained
  • Review of all electronic and hard copy partner payroll records to ensure compliance with the Firm’s record retention policies
  • Prepare payroll journal entries and perform general ledger reconciliations
  • Prepare employment verification letters for partners
  • Critically review partner payroll processes and work with the Finance management team to implement changes that strengthen controls and create a more efficient process; develop, document, and enhance partner payroll policies and procedures, as needed
  • Respond timely to inquiries and requests while safeguarding the confidentiality of payroll information
  • Keep abreast of Firm payroll and distribution policies, as well as current legislation that could potentially impact  the partner payroll function
  • Collaborate with the Treasury and Tax teams, as well as other related parties to provide excellent customer services to partners on all partner payroll inquiries
  • Special projects as requested by the Finance management team  
  • Willingness and ability to work extended hours to ensure success execution of partner payroll

Qualifications & Requirements

The successful candidate will have 3+ years of payroll experience in a law firm/professional services organization, showing progressive growth in responsibilities. Experience in processing partner payroll is a plus. A bachelor’s degree in accounting or finance, or related fields (or comparable experience) is required.  CPP or similar certification is desired.  

Candidate must have strong analytical, organizational, and written and verbal communication skills.  The ability to work with all professional levels and maintain confidentiality is critical.  High level of proficiency in Excel and Word as well as PeopleSoft payroll experience is essential. 

The candidate must be self-starting, proactive, self-confident, and a team player who can also work independently.  The candidate must have a strong customer service orientation, good people skills, and a commitment to excellence.

Technologies/Software

  • MS Office with emphasis on Excel and Word skills
  • PeopleSoft Payroll

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.