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Firmwide CareerLink Assistant

Job ID: 6456

Updated: Apr 4, 2022

Location: Houston, TX, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

As a member of the Firmwide Legal Recruiting & Development Department (“LRD”), the CareerLink Assistant will provide general administrative support to the CareerLink Team. 

The CareerLink program provides industry-leading support to Kirkland attorneys, alumni and Firm clients in defining and pursuing professional success. At the intersection of coaching, recruiting, professional development, and DE&I efforts, CareerLink delivers value through comprehensive coaching, innovative program and resource development (including maintenance of a robust job board), and network building.

This role supports administrative tasks, reporting & metrics, multiple databases/platforms, events and logistics, and ad hoc requests. The ideal candidate will bring a unique blend of superior organizational skills, have the utmost attention to detail, have a “can do” positive attitude, and will work collaboratively with various internal and external stakeholders.

  • The successful candidate will enjoy efficiently executing reoccurring projects with multiple steps that require precise adherence to process.
  • You consider yourself a “perfectionist” and have professional experience independently tracking, prioritizing, and executing a robust to-do list, e.g. 10+ tasks at any point in time, and meeting deadlines.
  • Successful candidates will have the highest level of attention to detail in every task and the ability to meticulously follow directions.
  • Must possess the ability to communicate clearly and effectively and exercise professional best judgement at all times.
  • This role will be a great fit for individuals who possess a strong self-starting work ethic, who are comfortable asking questions, are fast learners, and thrive in a fast-paced, engaging, and dynamic work environment.

This role will work collaboratively and seamlessly with team members and resources across the Legal Recruiting & Development channels and other departments in areas such as: Alumni Engagement, Events Planning, Recruiting, Business Development, DE&I, Attorney Engagement and Marketing & Communications.

Essential Functions: 

Weekly Report

  • Assist with the research, compilation, distribution and archiving of a comprehensive weekly report, including communication with internal and external sources of information
  • Draft accurate e-mails capturing and distributing updated information from the report to select parties
  • Update databases on a daily basis to reflect current report
  • Maintain the details of information provided in the report in a highly organized and efficiently manner, and respond to email requests for such detailed information

CareerLink Data & Tracking

  • Create, update and close out client profiles in database
  • Update and maintain information across multiple databases
  • Pull data reports
  • Distribute and compile the results of client exit surveys
  • Using information from clients and the weekly report, contribute to creation of monthly statistics

CareerLink General

  • Help create agendas and schedule meetings
  • Assist with marketing projects
  • Assist coaches on scheduling, travel and conference attendance
  • Assist with the creation and maintenance of program process documents

Events & Programs

  • Assist with program logistics and coordinate with clients and other team members to collect, organize and deliver necessary information
  • Assist team members with event related tasks such as creating meeting agendas and summaries, tracking and filing event-related expenses, archiving program materials

Budget & Expenses

  • File all expenses for CareerLink team members
  • File all CareerLink-related expenses and invoices (ordering books, materials, etc.)

Other Functions

Any other functions/duties as assigned by the CareerLink Coaches, including working across the larger Legal Recruiting & Development team.

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree or equivalent experience, and at least one year of experience in a similar role is required.
  • Experience working in a university career planning office or for a law firm is preferred. 
  • The ideal candidate will be highly organized, possess excellent communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; resourceful and proactive; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to communicate professionally with lawyers, staff, and external third parties to provide excellent client service and advance the CareerLink’s reputation for excellence. Finally, discretion and care is required as this role entails exposure to sensitive information. 
  • Candidate must be flexible to work overtime as needed.

Technologies/Software

  • Must be proficient in MS Word, Excel, and PowerPoint. Familiarity with SharePoint is a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.