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Legal Recruiting & Development Assistant

Job ID: 6436

Updated: Mar 28, 2022

Location: Los Angeles, CA, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 18 offices across the United States, Europe and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Administrative Assistant provides support to the team members within the Firmwide Legal Recruiting & Development (“LRD”) Department for each Kirkland & Ellis Los Angeles offices (Downtown & Century City). This role is an entry-level support position responsible for assistance throughout the overall administration of the attorney life cycle within the LRD department.  Responsibilities include, but are not limited to: support of recruiting efforts (on campus, lateral recruiting, Summer Associate Program, maintenance of the applicant tracking system, etc.), support of attorney education and development programs, attorney integration, and general administrative responsibilities as assigned.

 

ESSENTIAL JOB FUNCTIONS:

The Administrative Assistant is the point of contact for and supports the Legal Recruiting & Development Department. Essential job functions are as follows:

  • Provide administrative support:
    • Organize and execute significant scheduling tasks
    • Maintain calendar and address book
    • Escort candidates, meet and greet guests
    • Schedule and arrange meetings
    • Make travel arrangements
    • Organize monthly LRD team lunches
    • Organize and execute events, such as lunches, dinners, receptions, seminars:
      • Assist with various recruiting events (Summer Associates, On Campus), trainings - nametag, check-in tables, etc.
      • Assist with Practice Group meetings, breakfasts, and events
      • Work with Conference Center and Conference Technology for meeting, training, & event needs
    • Prepare expense reports and check requests
    • Process all team invoices
    • Process manager expenses
    • Track team budget, consulting with others for tracking in master budget
    • Gather & review requests for signatures for all contracts
    • Establish and maintain files and materials
    • Filing and other administrative duties as assigned

Qualifications & Requirements

QUALIFICATIONS

Education, Work Experience, Skills

A Bachelor’s degree or equivalent experience and at least three years of experience in an office setting and providing administrative support is required; experience working for a law firm is preferred.  The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor. 

Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results.  This position requires collaboration with attorneys and staff and the ability to exercise independent judgment. It also requires a significant amount of overtime during our busy summer and fall seasons.

 

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.