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Travel, Meetings & Events Assistant

This job posting is no longer active

Job ID: 6403

Updated: Mar 21, 2022

Location: Los Angeles, CA, United States

Category: Administrative Management

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

  • The Travel, Meetings & Events team supports all departments within the Firm with a variety of meeting and event activity including the All Partners’ and Share Partners’ meetings.
  • This individual will be responsible for a wide range of firm travel and event related administrative tasks, including support to the Travel and Meetings & Events West Coast Lead with the planning and execution of internal and external meetings as well as providing administrative support.

ESSENTIAL FUNCTIONS

  • Provide support, especially data management, with all aspects of planning and execution of Los Angeles, Bay Area and Salt Lake City events.
    • Manage the production of event materials including: invitations, RSVP’s and agendas, name badges, and promo items.
    • Coordinate meeting collateral, including signage, attendee lists, name tags, and other materials
    • Coordinate meeting communications via Firm’s website tool, CVENT
    • Assist with managing budget and final billing reconciliation
    • Collaborate with the firm’s Graphics Team to create email invitations; oversee design and content.
    • Assist with the logistics and execution of team member’s events.
    • Prepare event proposals and manage event budgets for assigned events, ensuring that expenses are within the approved budget; process all related payments and invoices.

 

  • General office duties including:
  • Process invoice requests and expense reports
  • Assist with managing and overseeing event budgets
  • Other duties as assigned by West Coast Lead
  • Support West Coast TME team as needed
  • Work with vendors and catering contacts (in-house and external).
  • Ability to work in the evenings and weekends, as needed, with events support.

Qualifications & Requirements

QUALIFICATIONS

Education, Work Experience, Skills

  • Highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment with strong attention to detail and a professional, collaborative, team-oriented demeanor.
  • Proven ability to organize and prioritize a diverse range of assignments and projects.
  • A Bachelor’s degree is required and ideal candidate will have at least two years’ experience in law firm environment preferably in marketing or meeting/events department or have had previously worked in hotels.
  • Passion for event production/execution and logistics.
  • Must be available to work evenings and weekends.

 

Technologies/Software

  • Technical experience should include MS Word, Office, PowerPoint and Excel, as well as Cvent.

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.