Contract - Legal Recruiting Assistant

Essential Job Functions

The Administrative Assistant provides support to the team members within the Firmwide Legal Recruiting & Development (“LRD”) Department at both of Kirkland & Ellis Los Angeles offices (Downtown & Century City). This role is an entry-level support position responsible for assistance throughout the overall administration of the attorney life cycle within the LRD department.  Responsibilities include, but are not limited to: support of recruiting efforts (on campus, lateral recruiting, Summer Associate Program, maintenance of the applicant tracking system, etc.), support of attorney education and development programs, attorney integration, and general administrative responsibilities as assigned.

ESSENTIAL JOB FUNCTIONS:

The Administrative Assistant is the point of contact for and supports the Legal Recruiting & Development Department. Essential job functions are as follows:

• Provide administrative support:
  • Organize and execute significant scheduling tasks
  • Maintain calendar and address book
  • Escort candidates, meet and greet guests
  • Schedule and arrange meetings
  • Make travel arrangements
  • Organize monthly LRD team lunches
  • Organize and execute events, such as lunches, dinners, receptions, seminars:
    • Assist with various recruiting events (Summer Associates, On Campus), trainings - nametag, check-in tables, etc.
    • Assist with Practice Group meetings, breakfasts, and events
    • Work with Conference Center and Conference Technology for meeting, training, & event needs
  • Prepare expense reports and check requests
  • Process all team invoices
  • Process manager expenses
  • Track team budget, consulting with others for tracking in master budget
  • Gather & review requests for signatures for all contracts
  • Establish and maintain files and materials
  • Filing and other administrative duties as assigned

Qualifications & Requirements

The qualified Administrative Assistant candidate will possess a Bachelor’s degree or equivalent experience with at least three years experience in providing administrative support.  Important to success are strong organization and communication skills, with the ability to interact professionally with high-level attorneys, staff and guests of the Firm.  The qualified candidate must be able to work independently while making intelligent, informed decisions.  The successful candidate must have the ability to multi-task and prioritize while working in a high pressure, deadline-driven environment.  The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor. A working knowledge of Microsoft Word, PowerPoint and Excel is required.

Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results.  This position requires collaboration with attorneys and staff and the ability to exercise independent judgment. It also requires a significant amount of overtime during our busy summer and fall seasons.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.