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Human Resources Recruiting Assistant

Job ID: 6352

Updated: Mar 4, 2022

Location: Los Angeles, CA, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The HR Recruiting Assistant will provide administrative support to the growing Staff Recruiting team and assist in day-to-day aspects of non-attorney recruiting across the US. There will be a focus on scheduling interviews and helping recruiters move candidates through the interview process quickly.

The HR Recruiting Assistant will gain exposure to various areas of the recruiting process and begin to develop an understanding of the general Human Resources function.

ESSENTIAL FUNCTIONS

Assist with non-attorney recruiting process

  • Schedule candidates for hiring team interviews on Zoom or in-person
  • Troubleshoot candidate interview set up as needed, both in-person and virtually
  • Administer pre-interview testing for candidates and enter results in the Firm’s ATS
  • Schedule and conduct calls with professional references
  • Provide backup support for posting jobs on Careers Site and external job boards

Assist with New Hire Orientation for all new hires and rehires

  • Support HR Recruiting Coordinator with creating new hire materials
  • Assist with conference room setup and support other onsite logistics, when needed

Administrative duties include but are not limited to:

  • Initiate payment of recruiting invoices and follow up with any inquiries
  • Maintain physical and electronic records, and track daily activity
  • Provide recommendations for administrative process improvement
  • Assist Staff Recruiting and general HR team as needed virtually and in the office

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree required, or high school diploma/GED and equivalent professional experience
  • Minimum of one year’s experience in an administrative support position or internship
  • Outstanding customer service skills, excellent organizational skills, and strong attention to detail
  • Ability to take initiative and troubleshoot issues independently, but understand when to escalate to senior team members
  • Demonstrated experience meeting deadlines and managing multiple priorities at one time
  • Individual must have the ability to maintain the highest level of confidentiality at all times

Technologies/Software

  • Must be proficient in Outlook and Zoom for meeting management
  • Intermediate Microsoft Word and Beginner Excel
  • Experience working with HRIS is a plus

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid