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HRIS Assistant - Contract

Job ID: 6314

Updated: Feb 10, 2022

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

This position supports the overall efforts of the Firm’s Human Resource (HR) department, with a strong emphasis on data entry in to the Firm’s HR system, PeopleSoft, including working closely with upstream and downstream customers of HR data elements. 

Essential Functions

  • Primary responsibilities are related to accurate and timely data entry into PeopleSoft for new hires and terminations, personal changes such as name, phone, address, email, citizenship, visa, diversity demographics, education, clerkships, and languages, as well as job-related changes such as office transfers, salary changes, bonuses, office/cube updates, teleworker agreements, supervisor changes, department changes, etc. 
  • The position is responsible for responding to employees and partners using standard email response templates, and also for cataloguing, retaining and filing appropriate back-up paperwork. 
  • This position is responsible for tracking HR operational items such as updating bonus-tracking sheets per payroll, and for very closely following the Firm’s payroll cut-off schedule.  
  • Any other functions/duties as assigned by management

Qualifications & Requirements

Education, Work Experience, Skills

  • Bachelor’s degree or equivalent experience required.
  • Minimum of one year of HR data-entry experience.
  • Considerable initiative, outstanding customer service skills and the ability to learn quickly.
  • Superior written and verbal communication skills.
  • Must have a high energy level, can-do attitude, and high standards for personal performance. 
  • Work requires excellent proofreading skills, analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills. 
  • Individual must have the ability to maintain the highest level of confidentiality at all times. 
  • Ideal candidate will be able to multi-task, meet concrete deadlines as well as be a solid team player. 

Technologies/Software

  • Microsoft Excel skills are required
  • Experience entering HR data in to an HCM system is required.

Work Environment 

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid