Facilities Services Assistant (Century City)

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

REPORTING RELATIONSHIPS

Reports to the Associate Director of Operations for the Los Angeles office.

Under department supervision, supports the delivery of quality service to clients and firm personnel by performing general repairs and maintenance to the office premises, furniture and equipment; assisting with office moves and furniture sets in the Conference Center, and working collaboratively and cooperatively with others in a team-oriented environment.

ESSENTIAL JOB FUNCTIONS

Essential functions include those set forth below. Regular and predictable attendance is an essential function of the job. Occasional overtime and schedule adjustments will be required to come in early, stay late, or delay lunch breaks in order to provide coverage. (This list is not exhaustive and may be supplemented and changed as necessary.)

Maintains Office Premises, Furniture, Artwork and Equipment:

• Performs general maintenance and repairs to the offices premises, furniture and equipment; monitors and reports light bulb replacement requests, notifies the Associate Director of Operations of need for outside repair services.

• Assists with the maintenance of furniture and artwork inventory.

• Conducts routine premises inspections after repair services.

Assists with Preparing Offices for Arrivals and Departures:

• Assists in preparation and conducts pre-arrival inspections of offices and workstations for new employees and visitors to ensure the area is clean and ready in advance of arrivals, and that all designated checklist steps are complete.

• Conducts a pre-departure inspection of offices and workstation for departing employees to ensure that any required repairs or maintenance is scheduled. 

Assists with Office Moves:

• Understands and executes specific procedures for handling intra-office moves and trial office setups.

• Assists with packing and unpacking as required; provides end user with moving instructions, and participates in the entire move process from start to finish.

• Assists in moving boxes, small pieces of furniture, and office equipment; assists in providing guidance to outside movers as assigned.

Provides Administrative Assistance to Supervisor and Associate Director of Operations:

• Performs general administrative duties such as answering department phones, prioritizing work requests.
• Assists with scheduling service for HVAC, carpet, painting, security and all other facilities-related vendors based on service agreements.
• Assists with maintaining documentation for insurance, vendor service agreements and specific building requirements for all contractors and vendors.

Assists with Office Safety and Security:

• Is trained and becomes knowledgeable regarding the emergency response procedures for the Firm and the building; ensures that all fire exits and corridors remain clear and unblocked at all times; knows the location and how to use the fire alarms, fire extinguishers, emergency supplies, and AED equipment.

• Assists with maintaining inventory of emergency response supplies.

• Assists with maintaining inventory of office, furniture, and file keys.

Works Cooperatively and Collaboratively with Others:

• Provides pro-active and responsive customer service in compliance with the Facility & Guest Services Standards and Operating Procedures.

• Works cooperatively with other Administrative departments and other firm personnel.

Other Related Duties:

• Special projects will be assigned by the manager.
• Other miscellaneous responsibilities as assigned by the manager.

Qualifications & Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Knowledge, Skills and Abilities:
• • Strong customer service skills
  • Effective communication skills and the ability to follow instructions
  • Solid organizational skills, interpersonal skills, and attention to detail
  • Ability to work both independently and collaboratively as part of a team
  • Ability to work under pressure in a fast-paced environment and to act quickly while remaining calm and polite
  • Ability to use a computer for data entry and e-mail

• Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to stand and walk, as well as to lift, carry or push objects such as boxes and equipment weighing up to 50 pounds. The employee is occasionally required to sit, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.

• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.