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Transactional Database Specialist

Job ID: 6163

Updated: Nov 19, 2021

Location: New York, NY, United States

Category: Research & Knowledge Services

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Transactional Database Specialist is responsible for establishing efficient processes to address the capture, management and reporting of Debt Finance deal data in order to meet attorney needs and client demand.  This position will work closely with the Debt Finance Knowledge Management Partners (KM Partners), to scope and enable efficient deal data and matter tracking, and the verification, analysis and reporting of data via dashboards and data visualizations. The Specialist will also collaborate closely with the IT Product Management team on the ongoing development of the Debt Finance deal database and work with other members of Knowledge Services to ensure the successful delivery of all services relating to Debt Finance deal data.

The Specialist will be expected to become a dedicated resource for Debt Finance deal data, and familiar with all aspects the Debt Finance deal database resource and functionality

Essential Functions 

  • Proactively design and implement systems and processes to track relevant completed Debt Finance deals using both internal and external resources.
  • Liaise with attorneys to ensure deal data is submitted to the Debt Finance Deal Database and provide assistance with completing missing fields and submitting required documents as required.
  • Manage regular quality control checks of submitted data and make proactive suggestions regarding data entry improvements.
  • Oversee the partner deal submission verification process and track the status of responses.
  • Respond to attorney requests for customized deal data reports using Excel or data visualization tools to create charts and graphs suitable for internal and external use, as appropriate.
  • Provide the KM Partners with regular reports relating to all aspects of the deal database including lists of new submissions.
  • Create custom reports for partners to review the status of their deals in the deal database.
  • Collaborate with the KM Partners, Knowledge Services team members and IT on the development of deal data dashboards.
  • Liaise closely with the KM Partners to ensure data fields captured in the Debt Finance deal database remain current and work with the IT Product Management team to implement necessary updates and new releases.
  • Ensure that the IT Product Management team develop and maintain the technical aspects of the deal database.
  • Able to work independently as well as with other Knowledge Services team members to ensure regular admin tasks relating to the management of deal data are scheduled and sufficiently resourced.

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s Degree is required.
  • The ideal candidate should be a self-motivated team player, able to multi-task with keen attention to detail, and should enjoy working efficiently in a fast paced environment.
  • Ability to plan and schedule work to meet both long term and short term time frames.
  • Possess excellent interpersonal skills with the ability to build relationships among attorneys and staff to achieve results. 
  • Candidate must be flexible to work overtime as needed.
  • Experience of working in a research or analytical function in a law firm, professional services firm or third party data and analytics provider of credit intelligence is desirable.

Technologies/Software

  • Proficient in Microsoft applications including PowerPoint and Excel. 
  • Experience of data visualization tools such as Tableau and Qlik would be an advantage.
  • Experience with iManage and other systems commonly used in law firms.
  • Proficiency with third party research databases including Capital IQ, Bloomberg Xtract Research and Covenant Review or Reorg is an advantage.

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.