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Human Resources Coordinator

Job ID: 6073

Updated: Oct 13, 2021

Location: Houston, TX, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Human Resources Coordinator, will work with HR department team members and other groups throughout the Firm to coordinate general human resources activities for the three Kirkland & Ellis Texas offices.  Primary duties include, conducting benefits orientation, answering payroll and benefits-related questions, on-boarding/off-boarding of employees, and assisting employees with leave of absences.  Additionally, the HR Coordinator will support staff recruiting activities, conduct new hire orientation, and perform other activities related to the general administration of the HR department.  The individual will work with HR to improve employee morale and engagement. This position requires solid human resources experience specifically with employee relations, moderate benefits expertise, technical proficiency in various human resources applications, and absolute commitment to client service.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

Customer Service

  • Provide customer support to employees on general human resources, benefit and payroll questions and issues. Track open issues through to satisfactory resolution, keeping the appropriate leadership informed of issues and progress.
  • Investigate discrepancies, propose solutions, and manage resolution efforts with various departments at the Firm including, HR, Payroll, Benefits, and Timekeeping.
  • Share responsibility for benefit orientation of new hires.
  • Coordinate and facilitate exit checkouts with departing attorneys and staff.

Health & Welfare and Leave of Absence Administration

  • Provide Leave of Absence support for Texas employees in coordination with the Firmwide Benefits Department
  • Support HR team with facilitating medical, dental, vision, life, LTD and other health & welfare benefit enrollment changes.
  • Participate in Annual Open Enrollment tasks.
  • Coordinate with employees and vendor to schedule Ergonomic Assessments.  Order equipment as needed, and follow-up with employees after installation of equipment to make sure needs have been met.  Arrange for adjustments as necessary.
  • Perform diverse duties in the administration of employee benefits functions and coordinate work with other departments, including the Firmwide Payroll, HR, and Benefits teams, and more specifically on a local level, Attorney Recruiting.

Compliance

  • Respond to questions regarding HR policies and procedures, including leave of absence policies and processes.  Be knowledgeable of Firm policies and federal and state regulations on health & welfare benefits. Share information with department team members, Firmwide HR staff and other departments as appropriate.
  • Maintain the file on communication documents and templates so they are current and compliant with applicable employment laws. Assist with proper communication maintenance in the Firm’s intranet site, posting appropriate documents and other items.  Examples include regular review of the firm policy manual, specifically, what is distributed to new hires on their first day, up to date as well as required government forms (withholding, I-9, etc.). 

Recruiting - (In a back-up capacity)

  • Assist with screening and interviewing of candidates for staff positions
  • Administer employment testing to applicants
  • Facilitate New Hire Orientation, when needed
  • Initiate background checks
  • Conduct reference checks

Department Administrative Responsibilities

  • Assist HR leadership with employee relations matters when necessary.
  • Coordinate/prepare items for payroll.
  • Assist in coordination of Annual Wellness and Financial Fair activities, in conjunction with annual open enrollment process, including serving as liaison with vendors, assisting with budget projections for event and assisting with day of event activities.
  • Handle day-to-day department administrative tasks. Complete additional assignments as back up when other staff members are away.
  • Perform employee verifications
  • Other duties as assigned.

Qualifications & Requirements

QUALIFICATIONS

The qualified candidate will have a Bachelor’s degree and 5+ years of applicable human resources experience with particular focus on employee relations. Strong customer service-focus with excellent interpersonal skills, a proven track record of maintaining confidentiality, and attention to detail is essential.  Additionally, the qualified candidate must have the ability to take initiative, prioritize, complete work with minimal supervision, and effectively adapt to changing expectations and situations. The successful candidate will have high standards for personal performance and excellent verbal and written communication skills. A proven track record of sound judgment and problem-solving skills are critical.  Individual must have the ability to maintain the highest level of confidentiality at all times and intermediate level of proficiency with MS Word and Excel is required. PeopleSoft experience is preferred.  The successful candidate will have the ability to work occasional unscheduled overtime.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.