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Benefits Coordinator

Job ID: 5949

Updated: Sep 21, 2021

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Benefits Department is seeking a Benefits Coordinator who will primarily support the efficient administration of the Firm’s retirement plans and programs, and will also assist with our health and welfare benefits in support of the Department’s mission to provide seamless service to Firm participants. Additional responsibilities will include support of various department projects and initiatives. The Benefits Coordinator role requires both independent work and collaboration with others, high personal performance standards, and occasional overtime.

ESSENTIAL FUNCTIONS

  • Perform activities related to retirement plan administration including, but not limited to, completing data entry, coordinating with third party administrators, understanding and interpreting retirement plan documents, collaborating with managers, and communicating accurately and effectively with attorneys and staff regarding the Firm’s retirement benefits.
  • Demonstrate knowledge of the Firm’s health and retirement plans and programs in order to ensure seamless service to Firm participants and support effective plan and program administration
  • Reconcile and process vendor invoices.
  • Resolve day-to-day participant issues and inquiries
  • Review benefit enrollments for partners and employees and work with vendors to resolve participant and data issues.
  • Review and maintain internal retirement plan and process documents, making updates and recommendations for change where appropriate.
  • Collaborate and develop strong interpersonal relationships both within and outside of the department. Provide exceptional, prompt service to attorneys and staff on all benefits related issues.
  • Effectively track and report on the status of workload and produce high quality, accurate work in a timely manner.
  • Confidently embrace new challenges and take initiative in identifying and implementing process improvements. Provide accurate information and propose and execute effective solutions to problems.
  • Support department initiatives in collaboration with internal and external resources.
  • Engage in creative problem solving, and know when to escalate issues. 
  • Maintain strict confidentiality of sensitive data.

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Assist with any other functions/duties/special projects as assigned by management.

Qualifications & Requirements

QUALIFICATIONS

Education, Work Experience, Skills

  • Bachelor’s degree or equivalent experience

Required

  • Excellent verbal and written communication skills
  • Analytical ability
  • Organizational skills
  • Acute attention to detail
  • Keen judgment and problem-solving skills 
  • Responsiveness and dependability
  • Familiarity with 401(k) and/or pension administration
  • Curiosity and desire for continuous learning
  • Ability to adapt to swift changes

Preferred

  • 3+ years of retirement and/or health & welfare benefits

Technologies/Software

Required

  • Proficiency in Outlook, Excel, and Word

Preferred

  • Experience with PeopleSoft or other HRMS
  • Working knowledge of PowerPoint

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.  The ability to work successfully in an active environment with the presence of distractions is imperative.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.