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Business Development Assistant (Proposal Assistant)

Job ID: 5935

Updated: Aug 18, 2021

Location: Chicago, IL, United States

Category: Business Development


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions


We are looking for a versatile Proposal Assistant with strong project management skills and an eye for detail to join our Proposal team within the Firm’s Business Development Department. It’s an exciting time to join a collaborative team providing essential support for new and ongoing business opportunities.

The assistant will bring outstanding writing, editing and grammar skills, and the ability to multitask and juggle competing deadlines. Exceptional organizational and project management skills will be important.

The position supports all practices of the Firm in responding to RFPs, RFIs and RFQs from current and prospective clients, showcasing our experience and qualifications across all practice areas of the Firm, including corporate (M&A, private equity, investment funds, etc.), intellectual property, litigation and restructuring. The assistant will support projects directed by the Firmwide Proposal Manager.

The assistant will also communicate and collaborate daily with more than 100 diverse problem-solvers and advisers dedicated to the broader business development, marketing and communications efforts of the Firm. Our international business development team provides seamless service to our attorneys with a focus on quality, innovation and responsiveness.


  • Assist with tasks related to producing the Firm’s business proposal responses, as outlined below.
  • Prepare document drafts via multiple platforms, including Microsoft Word, PowerPoint, Excel and client online portals.
  • Closely liaise with partners, associates, knowledge managers and other business development team members to draft and tailor proposal responses.
  • Handle project management tasks, such as keeping multiple attorneys and practice group teams organized and ensuring all teams meet provided deadlines.
  • Draft and edit content by gathering collateral from internal databases and numerous other Firm departments.
  • Support extensive tracking and reporting via Microsoft Excel, SharePoint and InterAction (CRM).
  • Assist with fee estimate reporting projects.
  • Work closely with the Firm’s finance department to gather billing rates, rate discounts and other fee-related client inquiries.
  • Manage various databases.


  • Assist with other marketing communication and business development initiatives.

Qualifications & Requirements


Education, Work Experience, Skills

  • Bachelor’s degree with 1-3 years of experience in communications and/or marketing roles. Communications, English, journalism, marketing, business or history degrees are preferred.
  • Exceptional organizational and project management skills and a professional demeanor.
  • Excellent written and verbal communication skills and a keen attention to detail and accuracy.
  • Must be able to operate professionally in high-pressure situations and prioritize multiple diverse projects under strict deadlines.
  • Strong writing skills, a solid command of the Associated Press style guide, grammar and journalistic writing principles is preferred.
  • A client service mindset and a sense of urgency in answering requests from attorneys and administrative staff.
  • Ability to work overtime as needed — occasional nights, weekends and holidays.
  • Must be flexible and able to tolerate ambiguity in order to respond quickly and positively to shifting demands and opportunities.
  • Strong interpersonal skills and excellent communication skills necessary to maintain effective relationships with internal team and attorneys.
  • Ability to problem solve and think creatively to reach resolutions.
  • Proficient in research with the ability to validate information.
  • Law firm or professional services experience is a plus.


  • The candidate must engage with a number of different technology applications to produce a high-end and professional work product, and must possess a solid command of the Microsoft Office Suite. Experience with CRM systems is preferred.


  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.