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Practice Assistant

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Job ID: 5894

Updated: Jul 27, 2021

Location: Washington, DC, United States

Category: Legal Secretary/Practice Asst

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

This position provides legal and administrative assistance to a group of Attorneys/Paralegals (primary assignment) and provides back-up assistance to other members when necessary.  This position requires a professional, highly motivated individual capable of functioning in a fast-paced, challenging legal environment.  Strong interpersonal and communication skills along with the ability to work collaboratively as a team are also required. 

ESSENTIAL JOB FUNCTIONS

Document Preparation:  Using word processing and document management software (MicroSoft Office Suite, DMS, etc); prepares and revises a wide variety of documents, including correspondence, memoranda, and legal materials.  In conjunction with the preparation of such documents, the practice assistant is responsible for proofreading and correctly formatting all materials.

Administrative Support:  Processes conflict checks and New Client/Matter forms (KENI); enters time (Carpe Diem); processes expense reports (K&E Expense/Chrome River); receives, places, and screens telephone calls; schedules conference calls; coordinates and schedules travel arrangements; maintains attorney/paralegal calendars (Microsoft Outlook).

Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); Mail Room (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; and Digital Services Department, etc.

Maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s Document Management System.

Teamwork and Collaboration:  Provides assistance to other Practice Assistants when necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.

Professional Demeanor:  Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines dress code, security measures, and confidentiality requirements.

Qualifications & Requirements

The ability to work the core business hours of 9:00 a.m. - 5:30 p.m. with flexibility for overtime, as required.  Must have 3+ years of recent legal or related corporate experience, advanced proficiency in MS Word and formatting documents with a minimum of 55 words per minute.  PowerPoint and Excel experience are also strongly preferred.  A four year college degree or at least two years of relevant previous experience in a legal or corporate environment is preferred. 

TECHNOLOGIES/SOFTWARE

Must be proficient in the following software:  Microsoft Outlook, Word, PowerPoint and Excel.  In addition, must be able to use Citrix, Chrome River, Carpe Diem, DocX Tools, Adobe, iManage DeskSite and Avaya telephone system. 

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.