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Legal Recruiting & Dev Asst

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Job ID: 5893

Updated: Jul 26, 2021

Location: Austin, TX, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

As a member of the Firmwide Legal Recruiting and Development Department (LRD), the Austin Legal Recruiting & Development Assistant will work with all aspects of Legal Recruiting and Development/Training programs in the Kirkland & Ellis Austin office. This position will primarily support the Legal Recruiting team and is responsible for assisting the overall administration of the attorney recruiting process including, but not limited to: fall on-campus recruiting, facilitation of the Summer Associate Program and lateral hiring as well as maintenance of recruiting databases, statistics and general office duties.  The Assistant will also support the Attorney Engagement & Development team and is responsible for assisting the overall administration of attorney training and development.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

Recruiting:

  • Assist with event planning and coordination including scheduling, tracking attendance and RSVPs
  • Register for on-campus interviews and prepare subsequent paperwork and materials
  • Support on-campus recruitment efforts by attending events at The University of Texas School of Law
  • Support TX lateral recruiting efforts as well as Austin office campus recruiting efforts
  • Assist and support broader TX LRD team with ongoing strategic projects as needed
  • Maintain the Kirkland databases including candidate entry and status updates
  • Assist with scheduling candidate callback interviews and overall interview calendar
  • Process candidate expenses and reimbursements
  • Submit HR related forms including billing forms and payroll orders
  • Maintain Fellowship materials and records
  • Facilitate assignment distribution and evaluation process
  • Create Summer Associate directory
  • Prepare and mail letters and questionnaires
  • Answer incoming calls, emails and other aspects of candidate interaction

Education/Development:

  • Assist in the coordination of in-house training programs including preparing attendance sheets, handout materials and processing invoices and expenses through Chrome River
  • Confirm necessary space has been booked including technical needs and meal requirements
  • Provide support for Firm events including but not limited to Kirkland University trainings, Women’s Leadership Initiative and Diversity & Inclusion sponsored activities
  • Prepare and finalize New Attorney Orientation schedules and First Day Memo
  • Send out New Attorney Welcome email 

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary)

  • Interact with attorneys and staff at all levels while troubleshooting issues across multiple projects in a fast-paced environment
  • Prepare and distribute materials for on-campus and in-office events
  • Assist in meeting and event support while maintaining departmental calendars
  • Conduct accurate and timely entry of departmental data into various databases
  • Prepare check requests, process invoices and expenses in Chrome River
  • General administrative duties including filing, copying, and document preparation

Qualifications & Requirements

Education, Work Experience, Skills

  • A Bachelor’s degree or equivalent experience and at least one year of work experience
  • Experience working for a law firm or professional services is preferred
  • The ideal candidate will:
  • Be highly organized, possess excellent proofing and communication (oral and written) skills with a strong attention to detail
  • Display an ability to multitask in a fast-paced environment
  • Show a professional demeanor and strong interpersonal skills
  • Build relationships among lawyers and staff to achieve results; this position requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment and confidentiality
  • Exhibit a proficiency in Word, Excel, PowerPoint as well as a working knowledge of relational databases

WORK ENVIRONMENT

  • This job operates in a professional office environment.
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.