Join our talent network

Legal Recruiting & Development Assistant

Job ID: 5891

Updated: Jul 26, 2021

Location: Chicago, IL, United States

Category: Legal Recruiting & Development

Share:

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

Essential Job Function:

As a member of the Firmwide (FW) Legal Recruiting & Development Department (LRD), the Legal Recruiting & Development Assistant will provide general administrative support for the LRD Resources Team.  This includes but is not limited to: managing calendars, scheduling meetings and travel, processing purchase requests and invoices, compiling expense packages for approval, entering expenses for reimbursements, and file organization/management.

This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills along with the ability to work collaboratively within a team are also required.

 

Key Responsibilities:

  • Handle all LRD Resources administrative support responsibilities, including but not limited to answering calls, printing, copying and distribution of documents, shipping/mailing, and scheduling.
  • Maintain team shared calendar(s) and inbox
  • Schedule meetings including room reservations, invitations, agenda development, minute preparation and distribution, and conference calls.  Assist with development of onboarding schedules for LRD New Joiners and schedule orientation sessions based on the schedules.
  • Coordinate travel arrangements, including flight (domestic and international), lodging, ground transportation and other reservations.
  • Process all team invoices, expenses, and purchase requests.  Package emails with relevant documentation for review and approval of certain requests for spend by the FW LRD Senior Director or other authorized approvers.
  • Provide responses and direction to published information in team OneNote site (“LRD Insider”) for basic questions on areas handled by the LRD Resources Team.
  • Help maintain and organize the team’s digital storage system and inventory management.
  • Provide backup administrative support if needed for the FW LRD Senior Director.
  • Perform other ad hoc responsibilities or projects as assigned by manager.

Qualifications & Requirements

QUALIFICATIONS

  • A Bachelor’s degree or equivalent experience, and at least one year of experience in a similar role; large corporate company experience preferred. 
  • Demonstrated ability to be flexible and adapt to new challenges as they arise.
  • Candidate must be flexible to work overtime as needed.
  • Strong problem-solving skills and attention to details.
  • Strong planning and organizational skills.
  • Ability to multi-task and prioritize while working in a high pressure, deadline-driven environment.
  • Superior verbal and written communication skills.

 

Technologies/Software

  • Must be proficient in MS Word, Excel, and PowerPoint. Familiarity with other collaboration tools such as OneNote and SharePoint is a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.