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Legal Recruiting & Development Assistant

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Job ID: 5864

Updated: Jul 12, 2021

Location: San Francisco, CA, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The San Francisco office is seeking a Legal Recruiting & Development Assistant to provide general administrative support to the Legal Recruiting and Development efforts in our San Francisco and Palo Alto (Bay Area) offices.  As part of the global Legal Recruiting & Development Department, the Legal Recruiting & Development Assistant will support attorney recruiting, training and development and engagement programs as assigned.

This position requires a high level of collaboration with attorneys and staff and the ability to work independently.  This position requires the exercise of independent judgment.

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results. 

  • Monitor the San Francisco Attorney Recruiting Team shared email box;;
  • Coordinate interviews and consolidate interviewers’ feedback after interviews;
  • Assist with the organization of annual on and off campus recruiting events, including on-site support as a representative of the K&E Recruitment team.
  • Assist with coordination of major annual attorney training programs, such as KITA, Kirkland University, Deposition Training and Writing Advocacy;
  • Assist with the coordination of department meetings and local training and development programs (which may require lunch hour and evening overtime), ideal candidate can be flexible when working and staying off site;
  • Collect new hire forms and create orientation schedules for new hires;
  • Independently liaise with outside vendors as necessary;
  • Independently liaise and coordinate with firm departments with respect to recruiting, training and development programs;
  • Support the Bay Area Offices summer associate training program;
  • Communicate and collaborate with other offices on scheduling, handouts, logistical and technical meeting support;
  • Appropriately inform Department Managers of necessary information related to programming;
  • Process local law school, diversity and pro bono related sponsorships as necessary;
  • Provide excellent customer service;
  • Prepare statistical reports, including attendance reports for training programs;
  • Enter attorney hire data into the Personnel Action Request System (PARS);
  • Miscellaneous administrative duties such as filing, creating labels, creating name tags, scanning and copying;
  • Attend Attorney Recruiting, Training & Development Department staff meetings;
  • Assist with training, development, alumni, pro bono and diversity projects as needed;
  • Other duties as assigned.

 

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary)

  • Prepare and distribute department materials
  • Assist in meeting support
  • Accurate and timely entry of departmental data into various databases
  • Maintain files
  • Prepare check requests and expense reports
  • Maintain departmental calendars
  • Provide event support
  • General administrative duties including filing, copying, and document preparation
  • Other duties as assigned

Qualifications & Requirements

  • A Bachelor’s degree or equivalent experience
  • Experience working for a law firm is preferred. 
  • The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills
  • Ability to multitask in a fast-paced environment
  • Very strong attention to detail
  • Professional demeanor and strong interpersonal skills
  • Ability to build relationships among lawyers and staff to achieve results; position requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment.
  • Proficiency in Word, Excel, PowerPoint and using the Internet is required
  • Working knowledge of relational databases preferred
  • Typing speed of 50+ wpm is required

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.