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Finance Coordinator

Job ID: 5834

Updated: Jun 29, 2021

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Finance Coordinator will provide a wide range of financial administration support for Firm-approved sponsorship payments as well as the Kirkland & Ellis Foundation. This individual will interact with personnel at all levels in a fast paced environment.

 

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Track requests received into the Foundation’s mailbox and coordinate approvals with the Foundation’s president and board
  • Assist with administering the Employee Matching Program, including tracking matching requests and verifying matching limits and entering payments into Chrome River.
  • Assist with reviewing/processing non-matching payments, including assembling required paperwork and entering/reviewing payment requests in Chrome River.
  • Complete New Vendor forms as required.
  • Confirm tax ID numbers on the IRS website or contact charities as required to obtain information.
  • Coordinate with the Accounting department and other Firm personnel as required to ensure payments are processed on time.
  • Assist with processing the Kirkland & Ellis Foundation’s transactions, including transfers, checks, recording interest, in 3E and creating and sending receipts for transactions.
  • Respond to inquiries from the Foundation Board, partners, associates, and staff regarding requested donations, matching limits and various Foundation related questions.
  • Compose, type, and proofread correspondence, memos, and emails.
  • Handle clerical duties of filing, copying, scanning, and opening/routing of mail.
  • Assist with special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities.

 

Qualifications & Requirements

QUALIFICATIONS

  • A Bachelor of Arts/Science (BA/BS) or equivalent work experience is preferred.
  • The Finance Coordinator will have at least 2 years of finance, accounts payable, and/or administrative support experience, preferably in a law firm or the professional services industry, showing progressive growth in responsibilities.
  • This position interacts with employees at all levels and requires a strong customer service orientation. Excellent verbal and written communications skills, attention to detail, and a commitment to excellence is imperative.
  • Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
  • Intermediate MS Excel skills are required; familiarity with the 3E Elite financial system and Chrome River expense and invoice management application is highly desirable.  
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours. The successful candidate will have the ability to multi-task in a fast paced environment and consistently meet deadlines.
  • A desire to learn new skills and to expand their skills over time is necessary.

 

Technologies/Software

  • MS Office including Word, Excel, PowerPoint, and Outlook
  • 3E Elite Financial System
  • Chrome River

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.