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Executive Assistant

Job ID: 5791

Updated: Jun 11, 2021

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Executive Assistant (EA) who will provide administrative support for the Chief Financial Officer. This is a highly visible position requiring well-developed organizational and communication skills. The EA should be able to anticipate the CFO’s needs and exercise sound judgment, tact, diplomacy, integrity, and professionalism in all interactions. Acting on their own initiative and direction, the EA will handle a wide range of administrative and executive support related tasks and interact with personnel at all levels in a fast paced environment, sometimes under pressure.

  • Manage the CFO’s calendar and collaborating effectively with others to coordinate scheduling needs; plan and schedule meetings along with any necessary logistics while effectively communicating changes
  • Research, prioritize, and follow up on incoming requests and issues addressed to the CFO, including those of sensitive or confidential nature; determine appropriate course of action, referral, or response
  • Coordinate and prepare meeting materials for various Committee Meetings, requiring a high level of proficiency in Excel, PowerPoint, and other MS Office tools
  • Analyze and troubleshoot minor issues using independent and sound judgment, and escalating as necessary.
  • Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities
  • Coordinate domestic and international travel arrangements and reservations in accordance with the Firm’s Travel Policy
  • Prepare expense reports and submit invoices for payment into Chrome River
  • Compose, type and proofread correspondence, memos, and emails as requested
  • Handle clerical duties of answering incoming calls as requested, filing, copying, scanning and opening and routing mail

Other duties and projects as assigned by the CFO.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Qualifications & Requirements

  • A Bachelor of Arts/Science (BA/BS) or equivalent experience is required
  • The ability to establish rapport quickly with others and maintain a professional demeanor while under pressure is critical
  • Experience supporting a senior level executive is helpful, however a candidate without this experience would be considered if they are a strong match to other qualifications
  • Ability to pick up new concepts quickly and strong problem solving and creative thinking skills
  • Candidates should be self-motivated, require minimal supervision, and exercise good judgement in a variety of situations
  • Respect for confidentiality and discretion to properly handle sensitive information
  • High technology proficiency - a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook are required; the ability to adapt easily to new software and other web-based tools is critical
  • The individual should be flexible in order to handle time sensitive requests and prioritize assignments to meet deadlines, including ability to work overtime as required
  • A desire to learn new skills and to expand their skills over time is necessary

Technologies/Software

  • MS Office including Word, Excel, PowerPoint, and Outlook

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.