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Human Resources Assistant

Job ID: 5713

Updated: May 13, 2021

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

This individual will report to the local Associate Director, Human Resources and will be a key member of the Human Resources team.

Primary responsibilities include, supporting Associate Director, Human Resources with sensitive employee relations issues as well as other HR-related responsibilities, which include filing personnel documents, responding to requests for employment verification, responding to questions about HR policies and procedures, checking and responding to questions in the KE Staff Performance Review mailbox and Human Resources mailbox, maintaining a positive work relationship with other HR departments including Benefits and Recruiting, and project work, as requested.  It is expected that the individual will take on additional responsibilities and more complex project work over time.   

  • General administrative duties such as typing correspondence, purchase orders, and opening and processing interoffice mail.
  • Schedule meetings
  • Comply with Records department retention process  
  • Track and maintain performance documents in excel.
  • File documents in DMS;
  • Contact employees regarding delinquent personal account balances.
  • Maintain and audit 1-9 forms
  • Respond to questions regarding HR policies and procedures.
  • Complete employment verifications/wage assignments/unemployment claims/child support.
  • Prepare departure paperwork, and payroll orders.
  • Maintain HR firm facing/internal SharePoint sites
  • Support HR Hotline and direct calls/questions to appropriate departments or personnel
  • Track and file performance reviews and coversheets
  • Serve as backup to HR Coordinator
  • Provide excellent customer service to all internal and external clients

OTHER FUNCTIONS 

  • Any other functions/duties as assigned by management

Qualifications & Requirements

Education, Work Experience, Skills

Qualifications include a Bachelor’s degree preferably in HR, and a minimum of one year of HR experience, considerable initiative, outstanding customer service skills and the ability to learn quickly.  Superior written and verbal communication skills; must be skilled with drafting communication targeted to a wide variety of audiences. Must have a high energy level, can-do attitude, and high standards for personal performance.  Work requires excellent proofreading skills, analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills.  Individual must have the ability to maintain the highest level of confidentiality at all times.  Ideal candidate will be able to multi-task, meet concrete deadlines.

Technologies/Software

  • MS Office including advanced Excel skills are required. Working knowledge of PowerPoint and Access is preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.