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Benefits & HR Operations Coordinator

Job ID: 5673

Updated: Apr 30, 2021

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Benefits Coordinator role requires a results-driven professional who is highly organized, with keen attention to detail and strong problem-solving ability. This individual is expected to complete a variety of project assignments and live and virtual event coordination with limited direction and in accordance with Firm policies, procedures, and standards. This individual will also contribute in significant ways to the evolution of existing HR practices and strategies.  Creative problem-solving, excellent judgment, and resourcefulness will be required for success in this role. Candidate must also have excellent verbal and written communication skills with the proven ability to interact effectively with all levels of an organization. 

  • Assist with executing and integrating strategic initiatives including projects and events set forth by the HR Leadership team.
  • Collaborate with the Associate Director, HR Operations and Benefits on various projects and events, including those under the umbrella of the Kirkland Wellbeing program.
  • Assist with leading meetings, providing timely recap and manages the action items outside of meetings.
  • Escalates known issues/risks to project or event success to manager as appropriate when at an impasse.
  • Prepares, analyzes, and presents high quality deliverables on relevant HR data.
  • Interacts with a variety of business departments across the Firm and builds relationships across HR and the firm with individuals and other departments.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, as well as iPhone and Citrix for remote access.

Qualifications & Requirements

  • 5+ years with a background in human resources, project management, or business analysis required. Event management experience a plus. Bachelor’s Degree in related field strongly preferred.
  • Relevant experience in a mid to large size law firm, professional service firm, or a corporate or financial services organization is highly desirable. 
  • Communication
  • Listen, draw out key concepts and articulate these concepts (both written and oral formats) to peers and management.
  • Track and document event checklist, surveys, invites and improvements.
  • Draft communication for Firm announcements, wellbeing invite, project communications and updates to Executives for review with manager.
  • Market events and add creative ideas to communications to entice greater participation.
  • Document medium to large scale deliverables with minimal supervision; will be involved in developing/delivering presentations.
  • Interpersonal Skills
  • Does "whatever it takes" to support the tactical and strategic goals of the team and in the Firm.
  • Recognized as a positive and motivational resource on the team. 
  • Utilize sound judgment in highly active times on projects and event coordination.
  • Strategy and Change Management Skills
  • Assist with the management of change for projects and events.
  • Identify approaches to change management that support program success.
  • Frequently has ideas on development of new improvements. 
  • Assumes responsibility for deliverables and for team results.
  • Project Management
  • Assists with leading the implementation of complex, medium to large scale projects and events.
  • Ensures that projects are designed to support and implement company goals and strategic objectives.
  • Ability to influence and balance priorities amongst portfolio of projects and events.
  • Business process
  • Analyze current state processes and data.
  • Help create measures to evaluate programs to ensure our HR initiatives continue to meet their objectives and add significant value to the Firm.
  • Develop Visio diagrams and decks to explain current state and proposals for change.

Technologies/Software

  • Microsoft Office (Excel, PowerPoint, and Word)
  • Microsoft Outlook
  • Document Management System (DMS)
  • Proficiency with Visio diagrams a plus

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.