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Cash Application Coordinator

Job ID: 5617

Updated: Apr 7, 2021

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Cash Application Coordinator performs, under minimal supervision, a wide range of activities including cash application functions, vendor due diligence and set-up and expense review and payment processing as described by Firm policy.

  • Post daily remote deposits from other US offices, ACH/EFT, and bank wire activity.
  • Prepare and scan the daily bank deposit and ensure bank deadlines are met.
  • Research and identify payment application and accurate posting to client invoices, including unapplied cash and write off requests.
  • Support of the collection analysts and billing coordinators during quarterly collection activity and at calendar/fiscal year end closings.
  • Tracking and procuring retainer and escrow paperwork, agreements and processing of deposits and disbursements.
  • Perform vendor due diligence and set-up, including running of Dun & Bradstreet reports, verifying tax identification using IRS TIN matching website, independently verifying bank details and obtaining necessary approvals.
  • Record expert witness and local counsel exceptions with notifications to New Business Department.
  • Reconcile vendor statements by reviewing past due invoices and maintain vendor contacts to resolve payments issues.
  • Assist with reviewing/processing payments for professional commitments and the Kirkland & Ellis Foundation.
  • Assist with the administration of the Employee Charitable Contribution Matching Program, including tracking matching requests and verifying matching limits.
  • Answer inquiries from support line and achieve issue resolution.

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Qualifications & Requirements

  • The Cash Application Coordinator will have at least 3-5 years of accounts payable work experience, preferably in a law firm or professional services industry, showing progressive growth in responsibilities. Previous experience with cash application and/or vendor set-up is a plus.
  • A Bachelor’s Degree in Accounting, Finance, or Business is preferred.
  • Familiarity with 3E Elite financial system and Chrome River expense and invoice management application is highly desirable.    
  • Excellent interpersonal and organizational skills are required and the individuals must be proactive and results oriented. Attention to detail and the eagerness to learn and to progress within a dynamic and growing organization are imperative. Individuals are expected to exhibit strong customer service skills and a commitment to excellence.
  • Shows initiative by taking on additional works and assisting team members to bring tasks to completion.
  • The ability to multi-task in a fast paced environment and consistently meet deadlines.

Technologies/Software

  • Intermediate level Microsoft Excel skills are required
  • Elite 3E
  • Chrome River

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.