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Attorney Recruiting Assistant

Job ID: 5595

Updated: Mar 30, 2021

Location: Chicago, IL, United States

Category: Legal Recruiting & Development

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

POSITION OVERVIEW

The Chicago office is seeking an Attorney Recruiting Assistant to aid in the attorney recruiting process as a key member of the Legal Recruiting and Development Department (LRD).

Responsibilities include, but are not limited to: the support of law student, entry level and clerk hiring, assistance with the Summer Associate Program, maintenance of the applicant tracking system, and general administrative responsibilities as assigned.

  • Assist with fall on-campus interviewing administration including: 
  • Entering and maintaining all candidate information into Firm’s database
  • Processing candidate expense reports
  • Preparing materials for on-campus interviews and callback meetings
  • Generating offer and rejection letters
  • Assist in the Summer Associate Program, including: 
  • Creating the Summer Associate picture book
  • Preparing summer associate mailings
  • Managing and processing all summer associate paperwork
  • Preparing files for mid-summer/end of summer reviews
  • Preparing orientation materials
  • Tracking event RSVPs
  • Assist in the New Associate Onboarding/Orientation process, including: 
  • Creating the New Associate picture book
  • Managing and processing all new associate paperwork throughout the year
  • Preparing Human Resources paperwork including processing stipend checks
  • Preparing orientation materials
  • Support lateral hiring team as needed
  • Work with Attorneys, summer associates and recruits to answer questions and be a resource
  • Maintain candidate database as resumes are received and decisions are made
  • Send rejection letters to candidates via email
  • General office duties including:
  • Filing
  • Processing check requests and expense reports
  • Scanning documents and save to Document Management System
  • Generating surveys using Novi survey tool
  • Other duties as assigned by Attorney Recruiting Specialist

Qualifications & Requirements

Education, Work Experience, Skills

A Bachelor’s degree or equivalent experience and at least one year of experience in an office setting is required; experience working for a law firm is preferred.  Technical experience should include MS Word, Excel, and PowerPoint. 

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results. 

This position requires collaboration with attorneys and staff and the ability to exercise independent judgment. It also requires a significant amount of overtime during our busy summer and fall seasons.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.