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Mergers & Acquisitions Clearance Assistant

Job ID: 5496

Updated: Feb 22, 2021

Location: Chicago, IL, United States

Category: Paralegal


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions


The individual will be responsible for assisting in the preparation and filing of Hart-Scott-Rodino Premerger Notification and Report forms (“HSR”) with the Department of Justice (“DOJ”) and the Federal Trade Commission (”FTC”) and assisting with the coordination of multinational competition filings.  The individual should have a bachelor’s degree, good communication skills and excellent attention to detail.  The individual should possess excellent written and oral communication skills, be extremely detail-oriented and organized, be a team player and possess grace under pressure.  The individual should have the ability to multitask, work both independently and as part of a team to assist all members of the M&A Clearance Team in various stages of the HSR and competition filing process.

I.          Assist with preparation of HSR Form (training required)

            A.        work with LivEdgar
            B.        research company NAICS codes
            C.        input Items 4, 5, 6, 7 & 8 of HSR Form (entire HSR Form as training progresses)
            D.        collect, prepare and review HSR exhibits for accuracy

            E.         maintain client HSR tracking templates (as training progresses)

            F.         track client news from industry sources (peHUBwire, Term Sheet, Early Termination Notices posted to the FTC website, etc.)

            G.        draft information requests for the client


II.        Coordinate with the M/A Clearance Team

            A.        communicate with Washington DC team regarding filing HSRs
            B.        compile HSR filing packets in either paper or electronic form and forward to Washington DC team
            C.        draft letters to the DOJ and FTC for filings


III.       Simultaneously with HSR process, if foreign subsidiaries or sales

            A.        assist in obtaining sales by country by location of customer for client and opposing HSR counsel
            B.        maintain client sales by country Excel templates


IV.       Distribute HSR commencement letter when the expiration period expires, early termination letter to the corporate team and client, if appropriate

V.        Maintain HSR precedent files in the Document Management System (“DMS”)

            A.        scan and file all completed HSRs (including Exhibits) into DMS
            B.        scan and file all date stamped letters from the DOJ and FTC

            C.        scan and file all commencement letters from the FTC into the DMS

            D.        scan and file all early termination letters from the FTC into the DMS, if applicable

            E.         scan and file all requests for information and second requests from the DOJ & FTC into the DMS

            F.         scan and file all M&A Clearance team notes into the DMS


VII.     Assist in maintenance of HSR active, terminated and advice/prepared/not filed lists

Qualifications & Requirements

Education, Work Experience, Skills

The ideal candidate will possess a Bachelor’s degree and a strong interest in Mergers & Acquisitions.  Excellent communication skills are necessary with the ability to interact professionally with staff, attorneys, paralegals, clients and vendors.  The successful candidate must be able to work independently as well as with a team, have an acute attention to detail and be able to multi-task and prioritize while working in a high pressure, deadline-driven environment.


  • Strong technical skills are required, particularly Microsoft Word, Excel, Outlook, Adobe Acrobat and a form of Document Management System.  Access experience a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.