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IP - Litigation Paralegal II

Job ID: 5465

Updated: Jan 29, 2021

Location: Washington, DC, United States

Category: Paralegal


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

  1. Litigation Case Management
    1. Obtains information and materials from IP vendors and government agencies, such as the US Patent & Trademark Office
      1. Certified patents
      2. Patent file histories and wrappers
    2. Manages document production processes - hard copy, electronic, etc.
      1. Collects material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
      2. Maintains chain of custody
      3. Tracks materials through the process
      4. Designs and implements document review systems
      5. Prepares privilege logs
      6. Manages logistics of production of documents - hard copy, images, native
    3. Substantive Research
      1. Analyzes documents and materials
      2. Performs factual research
      3. Compiles information into charts, graphs and timelines
      4. Researches prior testimony and publications of opposing experts
      5. Researches rules of procedure for relevant court venues, and assures adherence thereto
    4. Coordinates preparation and filing of briefs and legal documents
      1. Legal cite checking, shepardizing (Westlaw, Lexis)
      2. Fact checking
      3. Compiles appendices and exhibits
      4. Blue Book formatting, application of local rules
      5. Files with court and serves on parties
    5. Interacts with outside entities (clients, government agencies, expert witnesses, consultants, other law firms, opposing parties, court personnel, etc.)
    6. Manages litigation support systems
      1. Databases (Relativity, etc)
      2. Transcript management systems (TextMap)
      3. Calendaring, task sharing, collaborative systems
    7. Manages preparation for witnesses and depositions
      1. Manages preparation of witness & subject files
      2. Assists in preparation of witness outlines
      3. Works with expert witnesses
      4. Manages technical logistics for depositions (remote hookups, electronic transcripts, videography, synchronization)
    8. Manages trial preparation and trial support
      1. Compiles and tracks trial exhibits
      2. Tracks trial time used by the parties
      3. Prepares pretrial documents
      4. Sets up and manages trial offices and trial support (e.g. remote office setup and logistics)
    9. Manages resources
      1. Supervises legal staff
      1. Obtains and supervises support from Firm departments (e.g. Litigation Support, Graphics Services, Purchasing, Trial Support Services)
      2. Manages relationships with supporting vendors (graphics, court reporters, trial support, hotels, etc.)
  1. Initiative
    1. Anticipates needs, acts without direction, asks questions
    2. Handles many projects at one time
    3. Assumes responsibility for self (and team); does not blame others
    4. Seeks and implements new and better ways of working; process improvements
    5. Markets services to attorneys
    6. Willing to take risks, seek challenges, take over difficult or unconventional projects; can take on a project at any stage
  2. Performance Management
    1. Trains staff and encourages development of knowledge and abilities
    2. Enforces Firm policies
    3. Stays within cost and resource constraints
    4. Assigns work based on abilities of subordinates and to ensure success in meeting needs and deadlines; identifies strengths and weaknesses of team members
    5. Holds subordinates accountable for achieving expectations and working efficiently
    6. Uses flexible approaches to different staff members
    7. Talks openly and directly with subordinates about performance problems, providing guidance and direction; prepares skill development plans
    8. Establishes and refines procedures to increase efficiency based on evidence
    9. Designs systems and procedures to be consistent and to meet high standards
  3. Solving Problems
    1. Breaks problems into component parts to find most appropriate solution
    2. Researches and finds solutions for problems
    3. Finds and tries more than one solution to stop problem from returning
    4. Finds novel solutions
    5. Makes decisions within appropriate time frame and cost constraints
    6. When needed, makes decisions with incomplete or imperfect information; handles ambiguity well
  4. Managing Information
    1. Designs, implements and refines systems to absorb large volumes of data that can be easily retrieved by others
    2. Teaches others to sort and store information using several systems
    3. Establishes and maintains security and confidences
    4. Manages large quantity of changing information in high stress circumstances
  5. Gathering Information
    1. Understands purpose of information
    2. Disseminates information in clear and concise fashion
    3. Uses varied internal and external sources, and creative approaches, in locating information
    4. Develops methods and systems to obtain and organize information
    5. Considers time and cost constraints
    6. Evaluates and refines data-gathering methods
  6. Leading Teams (for those managing teams/staff)
    1. Keeps members informed
    2. Maintains a positive working environment
    3. Gives credit and recognition
    4. Keeps group motivated during long hours of work and high stress
    5. Leads differing types of teams - flexible, cross-functional
  7. Communication (oral, vm, e-mail)
    1. Works well with attorneys, clients, experts, vendors, consultants
    2. Effectively listens and responds; detects underlying meaning
    3. Maintains professionalism and clarity in communication
    4. Displays tact and good judgment
    5. Changes communication style and mode as needed
    6. Explains complex information and interprets data
    7. Diffuses anger, anxiety and stress in group
    8. Maintain confidentiality
    9. Sell ideas and proposals to partners, clients
    10. Persuades others to change their views
  8. Influencing Others
    1. Understands where to go for information and to accomplish tasks
    2. Models behavior desired in others - leadership by example
    3. Promotes change within organization
    4. Persuades individuals and groups (partners, clients) to adopt best practices
  9. Using Technology
    1. Keeps up to date on changes and improvements technologies relevant to practice area
    2. Selects and applies most effective technologies to client matters
    3. Trains staff and attorneys on use of technology
    4. Uses complicated technical functions, and adapts technology for own needs
    5. Develops and helps select new technical applications within the Firm
  10. Monitoring for Accuracy, Quality and Order
    1. Maintains high work quality while working under pressure of deadlines and competing priorities
    2. Monitors details and quality of others’ work (staff, attorneys)
    3. Develops and manages complex systems to coordinate development and compilation of work product
      1. involving K&E attorneys (sometimes across practice areas), clients, other parties, potential bidders and investors, staff, consultants and vendors
      1. according to strict and often accelerated schedules


Qualifications & Requirements

Typically one IP Litigation Paralegal is assigned to most IP litigation cases, particularly those that are large, complex or multi-party actions.  The Paralegal works with all of the attorneys on the matter from the beginning through trial or arbitration, managing the flow of information and ensuring adherence to best practices.  Successful Paralegals develop solid working relationships with senior partners and clients.  They also continually find new and better ways of doing things, improving processes through the application of new technology.

Paralegals interact with vendors and directly with government agencies (e.g. Patent & Trademark Office) to obtain information and materials, such as certified copies of patents, file histories and file wrappers.

 Paralegals are responsible for managing the files (“case record”) including a complete set of the correspondence, memos, pleadings, and client documents in a matter, and help monitor deadlines by creating and maintaining calendars of key dates.

 Paralegals work in all phases of the discovery process, from collection of documents from the client to the production of documents to other parties.  This means working with the client and their in-house legal staff to collect relevant electronic and paper documents and data, as well as assisting at client interviews and on-site document reviews.  Once documents and data have been collected, the Paralegals design and manage the document review process to help identify and track potentially responsive, confidential and privileged materials.

 Paralegals help compile information necessary to respond to interrogatories, document requests and requests for admission served on their clients.  They also organize and review documents received from other parties.

 In order to manage the large volume of documents and information during the discovery phase of litigation, Paralegals set up databases, either on-line or in-house, obtaining assistance and support as necessary from Litigation Support and from outside vendors.

 Paralegals help attorneys prepare for depositions by arranging the preparation of witness files, compiling and organizing exhibits, and arranging the technical logistics with court reporting agencies.  For expert depositions, they research prior testimony and publications, and track materials sent to the experts.  Paralegals manage deposition transcripts and exhibits, and maintain searchable computer databases of testimony.

Paralegals work with the attorneys during the briefing process by checking the legal and fact cites, and ensuring proper formatting style.  They are often responsible for assembling and organizing the exhibits and supporting documents as well as arranging for filing with the court and serving on all parties.

 In preparation for trial, Paralegals work with the attorneys, experts, and client to identify and compile potential trial exhibits, generate trial exhibit lists, and track objections to both sides exhibits.  They prepare deposition designations, and compile Pretrial Orders and other submissions.  They coordinate the scheduling of witnesses for preparation and testimony.  They work with trial consultants on graphics, videos and other demonstratives, and coordinate courtroom logistics with courthouse personnel.  They set up and manage off-site trial offices, arranging for all office support and logistics. 

At trial, the Paralegal team prepares materials for each day’s examinations, tracks the use and admission of exhibits, tracks and reviews witness testimony, and delivers and picks up all materials at the courtroom each day.

 This position requires complex IP litigation experience, including managing large discovery, creating and managing databases and imaging systems, supervising teams, preparing for trials in Federal court, and managing trial support.  Must have high-level experience with a range of litigation support applications.  Should also have experience managing out-of-town trial offices for cases that have gone to verdict.  Demonstrated history of proposing and implementing process improvements is a plus.  Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity and initiative.  Bachelor’s degree preferred, but not required.  Travel and overtime may be required.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.