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Business Intake Coordinator (Compliance)

Job ID: 5446

Updated: Jan 14, 2021

Location: Chicago, IL, United States

Category: Conflicts Docket/Records Mgmt

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

JOB DESCRIPTION

Kirkland & Ellis LLP is seeking a dynamic and motivated individual for the role of Coordinator in Business Intake & Conflicts Department. This is an exciting opportunity to assist attorneys with their compliance duties in a fast-paced environment while contributing to the success of the Firm. The Coordinator works closely with attorneys and members of the Business Intake & Conflicts Department around the globe to process requests associated with accepting and indexing client engagement documentation and identifying and processing requests to ensure client and Firm data is kept confidential. This position offers the opportunity to assist in processing requests to ensure they meet Firm policies and business requirements. The role is critical to identifying potential risk, communicating potential resolution, and securing the necessary approvals as part of the new business process and ongoing obligations to Firm clients. This position affords the right candidate a unique opportunity to become an expert in IntApp’s Wall Builder application. If you are an intellectually curious and independent individual who desires variety in your day, opportunities to perform research and analysis, and would like to put your strong written and oral communication skills to good use, then this job is for you.  The ideal individual will have a collaborative mindset, an acute attention to detail, work well under pressure, and understand the meaning of exceptional customer service. This position will require critical thinking, strong judgment and decision-making skills to be able to identify the potential issues with bringing on new business to the Firm. Training will be provided.

  • Monitor Compliance team mailbox and triage requests that relate to client engagement documentation and client confidentiality.
  • Establish and perform maintenance on confidential and ethical walls.  Coordinate notifications and acknowledgements.
  • Create well-organized written responses for attorneys based on submitted requests.
  • Follow up on engagement documentation and client confidentiality issues with department colleagues and attorneys, when necessary.
  • Update and maintain documentation on team SharePoint site.
  • Collaborate with team members on new business projects, with attention to deadlines and time-sensitive issues.
  • Work with specialists, coordinators, and other team members to address time sensitive issues related to routine client engagement documentation requests.
  • Respond to department email communications with accurate information in a timely manner.
  • Serve as public face of Business Intake and Conflicts. 
  • Contribute to process, procedure, and technology improvements in order to reduce risk and improve efficiency.
  • Be available for overtime during evening hours and weekends.
  • Conduct special projects as assigned.

Qualifications & Requirements

  • A bachelor’s degree is required;
  • Two to three years of experience in risk, research, reference library work, conflicts searching, or related experience is preferred.
  • A desire to work in a flexible environment with an ability to adapt quickly to changing priorities is a must.
  • The ideal candidate must interact well with people at all levels with a high degree of accuracy, confidentiality, and professionalism.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.