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Legal Recruiting & Development Assistant

Job ID: 5312

Updated: Feb 13, 2020

Location: Chicago, IL, United States

Category: Human Resources

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

Essential Job Function:

As a member of the Firmwide (FW) Legal Recruiting & Development Department (LRD), the Legal Recruiting & Development Assistant will provide general administrative support for the Resources team and Firmwide LRD Senior Director including but not limited to, managing calendars, scheduling meetings and travel, processes invoices and file management.

This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills along with the ability to work collaboratively within a team are also required.

Key Responsibilities:

  • Handle all LRD Resources administrative support responsibilities, including but not limited to answering calls, printing, copying and distribution of documents, shipping/mailing, and scheduling.
  • Maintain team shared calendar and inbox
  • Schedule meetings including room reservations, invitations, agenda development, minute preparation and distribution, and conference calls.
  • Coordinate travel arrangements, including flight (domestic and international), lodging, ground transportation and other reservations
  • Process all team invoices and expenses
  • Help maintain and organize the team’s digital storage system and inventory management
  • Perform other ad hoc responsibilities or projects as assigned by manager

Qualifications & Requirements

  • A Bachelor’s degree or equivalent experience, and at least one year of experience in a similar role; Experience working for a law firm is preferred. 
  • Demonstrated ability to be flexible and adapt to new challenges as they arise
  • Strong problem-solving skills and attention to details
  • Strong planning and organizational skills
  • Ability to multi-task and prioritize while working in a high pressure, deadline-driven environment
  • Superior verbal and written communication skills

Technologies/Software

  • Must be proficient in MS Word, Excel, and PowerPoint. Familiarity with OneNote is a plus.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.