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Executive Assistant

Job ID: 5213

Updated: Nov 12, 2019

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

Qualified candidate needs to provide administrative support to a member of the Firm’s executive team.  The ideal candidate will be experienced in handling a wide range of administrative and project related tasks.  Candidate must be able to handle high pressure situations and not be easily intimidated by the demands of the partner or the position.  With great attention to detail, the Assistant will need to multi-task and maintain a high level of organization to support the busy schedule of this team.  The candidate must be exceedingly well organized and flexible.  Administrative responsibilities include, but are not limited to heavy coordination of logistical details including making extensive travel arrangements, scheduling and organizing meetings and handling multiple changes regarding same, monitoring and keep partner abreast of email messages, draft responses to email communications and/or respond on behalf of the partner, preparing and tracking expenses, interfacing with partners and senior staff both in person and on the telephone, typing routine correspondence, filing and other general administrative duties as assigned.  Project responsibilities include basic report generation and oversight, project plan coordination, and other project-related duties as assigned.

Administrative Responsibilities

  • Coordinate extensive business and personal travel arrangements.
  • Assist in heavy calendar management including scheduling meetings and travel while accurately balancing changes. 
  • Enter and track travel and expenses.
  • Handle highly confidential and non-routine information.
  • Compose and type routine general correspondence for signature as directed.
  • Maintain electronic address book.
  • Organize and maintain files.
  • Other related duties and responsibilities as assigned.

Project Responsibilities

  • Basic report generation and oversight.
  • Project plan coordination and other project-related duties as assigned.

Qualifications & Requirements

Ideal candidate will have 5+ years administrative experience, preferably in a law firm or other fast-paced environment.  The ability to interact with partners and senior management staff in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.  A quick thinker with a high level of interpersonal skills to handle sensitive and highly confidential situations, excellent communication and organizational skills, a customer service orientation, a proactive work ethic, the ability to anticipate needs, attention to detail.  Excellent written and verbal communication skills and attention to detail are a must.  Must be proficient in MS Word and Excel 2016 and type a minimum of 55+ wpm. 

Qualifications

  • Must possess high level of interpersonal skills to handle sensitive and highly confidential situations and communicate professionally and effectively.  Position requires demonstrated ability to use diplomacy, tact and discretion.
  • Must be detail-oriented and possess a high level of organizational skills.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Work requires the ability to compose, type and proofread materials, meet deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Quick thinker with the ability to multi-task and follow through without prompting on all assignments.
  • Proficiency with MS Word and Excel 2016 and typing speed of 55+ wpm.
  • 5+ years administrative experience, preferably in a law firm or other fast-paced environment.
  • Flexibility for overtime. 

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.