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Technical Document Specialist (Sunday - Thursday 6:00 p.m. - 1:00 a.m.)

Job ID: 5207

Updated: Nov 7, 2019

Location: Chicago, IL, United States

Category: Legal Secretary/Practice Asst

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The schedule for this position is Sunday through Thursday, 6:00 p.m. - 1:00 a.m. Available to work overtime, as needed.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Revise, format and compare documents
  • Convert documents from various formats to Word, Excel, PowerPoint, or Visio and format according to the firm’s standard format
  • Expert Excel skills including advanced formulas and the ability to combine formulas, conditional formatting, pivot tables, data tables, advanced charting and macros
  • Create and modify PowerPoint presentations utilizing the firm’s templates
  • Create and modify large organizational charts
  • Generate and modify Tables of Authorities
  • Convert and reformat large SEC documents, including financials
  • Execute defined terms checks and automate cross-referencing in legal documents
  • Modify, compile, and redact PDFs
  • Download, organize and print data room documents
  • Assist with answering troubleshooting calls
  • Assist with technical software troubleshooting
  • Strong written and verbal communication skills

Qualifications & Requirements

Education, Work Experience, Skills

  • The qualified candidate will have 3+ years of experience as a word processor in a legal or financial services organization.  Experience working with compendium documents a plus. 
  • A college degree or business certification is preferred; equivalent work experience will be considered. 

Technologies/Software

  • Expert knowledge of Microsoft Word, Excel, PowerPoint, Visio, Acrobat, OmniPage or Nuance Power PDF, and Outlook is required, as well as a minimum typing speed of 55 wpm.  Adobe Photoshop and Illustrator experience is a plus. 

WORK ENVIRONMENT

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
  • The schedule for this position allows employees to troubleshoot and interact with the attorneys, staff and clients on a regular basis.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.