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Payroll Assistant

Job ID: 5176

Updated: Oct 7, 2019

Location: Chicago, IL, United States

Category: Finance/Accounting


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Payroll Assistant assists in the preparation of the Firm’s semi-monthly U.S. payroll and interacts with employees at all levels. Responsibilities include accurate and timely payroll processing, performing established internal control activities, and responding to inquiries/requests in a timely and professional manner.  The candidate will also learn and gain exposure to many aspects of the Firm’s Accounting and Human Resource operations, along with actively participating in departmental improvement initiatives.

  • Assist in processing semi-monthly payroll, ensuring compliance and accuracy.
    • Understand/monitor the flow of information between Human Resources and the payroll system, ensuring that all changes submitted to payroll (including W4 and direct deposit changes) are processed correctly.
    • Review computed wages ensuring the accuracy of earnings and deductions.
    • Process all garnishments and wage assignments.
    • Print, sort, and distribute payroll checks for on-cycle and off-cycle check runs.
    • Review payroll documentation for accuracy using audit reports and make any necessary adjustments (after obtaining all required approvals).
    • Prepare various management reports and process manual checks as requested.
    • Maintain supporting documentation in the Firm’s document management system.
    • Special projects as requested.
  • Respond timely to inquiries and requests while safeguarding the confidentiality of payroll information.
  • Work cooperatively with colleagues in Human Resources and Accounting to provide quality seamless customer service on all payroll related issues.
  • Follow-up effectively with all clients/customers.

Qualifications & Requirements

  • The successful candidate will have 2 - 3 years of multi-state payroll experience (law firm/professional services organization experience preferred), showing progressive growth in responsibilities. 
  • A bachelor’s degree in accounting, finance, or related fields is required; Payroll certification is a plus.  
  • Strong customer service orientation and a commitment to excellence are required. The candidate must be motivated, proactive, and self-confident.
  • Able to adapt to changes in priorities and displays a sense of ownership as it relates to their responsibilities.
  • A candidate must have meticulous attention to detail in addition to strong organizational and written/verbal communication skills.
  • The ability to work with all professional levels and maintain confidentiality is critical; must be a team player who can also work independently.


  • MS Office with emphasis on Excel and Word skills
  • Payroll software (PeopleSoft experience a plus)

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.