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Executive Assistant

Job ID: 5174

Updated: Oct 2, 2019

Location: Chicago, IL, United States

Category: Administrative Support

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Executive Assistant will provide administrative support to the Chicago Senior Director of Administration.  Responsibilities include, but are not limited to the following:  supporting the Chicago Senior Director of Administration with the budget process, preparation and reporting on financial metrics and tracking vendor payments; provide complex calendar management, conferences and preparing travel arrangements and expense reimbursement.  Plan and coordinate events, including luncheons and various senior management meetings.  Prepare internal and external communication and proactively anticipate needs of the Senior Director of Administration.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Complex meeting scheduling, email and calendar management
  • Anticipate needs to ensure projects and deadlines are met
  • Prepare office wide communications related to office closures, emergency preparedness and general announcements, etc.
  • Perform preparation and analysis of monthly, quarterly and annual budget results
  • Able to prioritize assignments to meet deadlines and multi-task
  • Exercise good judgment in a variety of situations
  • Respect for confidentiality and discretion to properly handle sensitive information
  • Provide project support through meeting scheduling, research and note taking
  • Attend key meetings and capture comprehensive notes/actions for reporting
  • Create agendas, itineraries, and other support materials
  • Develop positive and effective working relationships with the executive team and other colleagues
  • Build an effective internal and external network

OTHER FUNCTIONS This list is not exhaustive and may be supplemented and changed as necessary.

  • Any other functions/duties as assigned by management

Qualifications & Requirements

Work Experience, Skills

An Executive Assistant professional with 2-5 years of experience in a law firm environment. Qualifications include excellent communication skills, both written and verbal; strong administrative, planning and organizational skills; and ability to collaborate and work well within a team environment. Overtime and travel as required.

Technologies/Software

  • Proficient in Microsoft Office and advanced Excel skills

Education, Certificates, Licensures, Registrations

  • Bachelor’s degree is preferred

Tools and Equipment

  • N/A

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, smartphones and photocopiers.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.