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Legal Recruiting & Development Specialist (Operations & Project Management)

Job ID: 5171

Updated: Sep 25, 2019

Location: Chicago, IL, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

As a member of the Firmwide (FW) Legal Recruiting & Development Department, the Legal Recruiting and Development Specialist will work on various projects across all offices and various aspects of the Legal Recruiting and Development Team efforts. 

This role will act as key business solutions resource, assisting with various special projects geared towards continuous improvement of functions and processes within the Firmwide Legal Recruiting & Development Department.  The ideal candidate will help solve complex problems with innovative thinking across a wide variety of projects in size and scope.

This includes, but is not limited to:

  • Driving the implementation of new initiatives for the LRD department
  • Organizing and managing “project teams” of LRD team members assigned to various workstreams and initiatives
  • Preparing, analyzing, and presenting requirements, design mockups, project status/dashboards
  • Partnering with others to increase efficiencies or productivity, providing insights on best practices to other team members
  • Functioning as an integrator between business needs and technology solutions
  • Supporting offices and channels (Recruiting, Training, Professional Development, Alumni Engagement, and CareerLink) during any transition periods
  • Ad hoc support for cyclical/annual projects such as budget, team meetings, etc.
  • Ad hoc support for technology projects, overarching departmental “swim lanes”, org charts, etc.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Develops and implements new Legal Recruiting & Development business processes. Presents and implements recommendations for process improvements.
  • Develops and implements Legal Recruiting & Development standard operating procedures that will ensure data integrity.
  • Performs business analysis tasks to determine business needs, and translate them to conceptual and technical system requirements.
  • Acts as subject matter expert in various system processes and workflows.
  • Assists in the development and execution of communication plans related to the implementation of new systems, enhancements, and/or process changes.
  • Influences leadership and advocates among stakeholders to drive needed change.

Qualifications & Requirements

Education, Work Experience, Skills

The ideal candidate will have 5+ years experience in a law firm or professional service industry, with a background in consulting, business analysis, and process design.  The candidate must also demonstrate strong leadership, problem-solving, and strategic planning skills, and the ability to work across all levels of management with various personality types; build relationships, be proactive, stay organized, and multi‑task in a fast‑paced, pressured environment.  A Bachelor’s degree is required, along with superior verbal and written communication skills.

The ideal candidate will have:

  • Project management certification, Six Sigma, etc.
  • Demonstrated knowledge and expertise regarding Legal Recruiting and Development activities
  • Strong planning and organizational skills
  • Ability to manage multiple priorities and deadlines
  • Experience in a matrixed environment
  • Superior verbal and written communication skills
  • A proactive approach and the ability to work "hands-on" as required
  • Strong presentation skills combined with confidence and poise
  • A Bachelor’s degree combined with a minimum of five years of recruiting experience, preferably in a large law firm or other professional services environment
  • Ability to translate business needs into technical requirements and test against those requirements
  • Ability to switch from project lead to project assistant as roles of particular projects demand.
  • Functional knowledge across all Legal and Recruiting channels (Recruiting, Training, Professional Development, Alumni Engagement, and CareerLink)
  • High proficiency in the use of Microsoft Office.  Experience with: PeopleSoft, ViDesktop, CLE Tracking Platforms (CE Manager), or Alumni Platforms preferred
  • Experience with presentation tools combined with ability to ‘tell the story’ and give visual representation to data and information through presentations, graphics & reports
  • Experience with Project Management and Issue Tracking software
  • Proficiency with Visio diagrams and decision trees

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.