Job ID: 5163
Updated: Sep 19, 2019
Location: New York, NY, United States
Category: Conflicts Docket/Records Mgmt
About Kirkland & Ellis
Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.
Essential Job Functions
Qualifications & Requirements
The individual in this position provides guidance and implements solutions relating to the Firm’s Risk and Records Management policies and local records and risk management related services. Establish excellent working rapport with attorneys, paralegals and practice assistants, and work effectively with each to transition from paper to electronic records management. Conveys subject matter knowledge of records, risk and information governance while accomplishing the reduction of the office paper file inventory to the greatest extent possible. Assists with multiple projects and initiatives related to educating and assisting with the paper and electronic files of new hires and lateral hires, file transfers, email management, DMS document classification and naming conventions, administrative records review, preservation orders, and destruction orders.
Also performs, with minimal management oversight, daily tasks relating to paper file retrieval, delivery and storage, and monitors and responds to incoming email and phone requests for information. Appropriately escalates requests and issues relating to records and information governance to the appropriate Risk Management or Technology Services personnel. Performs advanced searches of information repositories in response to requests for information.
In addition to providing assistance on the interpretation of the Records Policy, the IG Analyst must be capable of analyzing a unique set of facts relating to paper and electronic records and recommend a feasible solution. The IG Analyst is expected to take a lead with the front-line implementation of electronic recordkeeping practices, and do so with enthusiasm, innovation and a strong customer service approach.
Critical thinking, problem-solving, negotiation and prioritization skills are a must. The individual must be capable of conveying a friendly and positive demeanor when interacting with others in person, on the telephone and by e-mail, and must be able to effectively prioritize and respond to multiple service requests, often while working under tight time constraints. The ability to lift boxes up to 30 lbs. is required. Promptness, good attendance and the flexibility to work overtime are all a must.
The individual must have a bachelor’s degree (or equivalent experience). 1-2 years experience in a law firm or corporate legal environment is preferred. Requires the ability to develop and deliver grammatically correct and error-free verbal and written communications in a variety of formats and styles.
Must be technology savvy in the MS Office Suite and Adobe Acrobat, and prior experience with document management systems and database management systems is preferred. Excellent organizational skills and knowledge of filing principles are essential. Must be capable of delivering effective oral presentations on all aspects of records management and information governance.
How to Apply
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Equal Employment Opportunity
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