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FW Time & Absence Coordinator

Job ID: 5125

Updated: Aug 20, 2019

Location: Chicago, IL, United States

Category: Human Resources


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The primary role of the Time & Absence Coordinator is to assist managers, timekeepers and employees on a firmwide basis with updating and maintaining the Firm’s time and attendance system, PeopleSoft.  On-going responsibilities include but are not limited to:  updating timesheets and absence entries on behalf of managers and employees, monitoring and fixing timesheet errors, creating and adding schedules for employees, maintaining setup fields on employee records, reviewing and adjusting absence balances, loading mass time entries in to timesheets, running reports for managers, running queries and using the results to update employee time and absence entries, reviewing and fixing data load errors, batch-processing absence entries and updating entitlement balances, annual absence entitlement and carryover processing, working closely with the Payroll team on the processes to load overtime and absences each pay period, working with the Firm’s technical teams to identify, log, and work system issues to resolution, participating in periodic system upgrades and enhancement projects, working closely with and training local office timekeepers, and maintaining and updating training documentation.

ESSENTIAL FUNCTIONS 

  • On-going PeopleSoft Administration
    • Assist employees and managers with timecard, overtime, and absence-related questions;
    • Adjust employee timesheets and absences, as applicable;
    • Calculate vacation payouts;
    • Ensure all timecards are balanced before payroll processing deadlines, including communicating with employees that have timecards which are not balanced;
    • Run system absence calculations processing;
    • Provide backup assistance to local office timekeepers during peak periods;
    • Assist in overtime timesheet calculations; and
    • Maintain and update on-going employee schedule changes.
  • Assist in Report Generation for Firm
    • Generate various system reports to ensure that all timecards are in balance and approved before sending time to payroll, and also ensure that hourly employees’ hours are submitted and approved each pay period;
    • Generate and distribute reports upon request for employees, managers, and other local office timekeepers.
    • Generate and analyze report information to identify trends, problem area(s) or additional training requirements and communicate information to appropriate parties.
  • Other duties as Assigned

Qualifications & Requirements

Education, Work Experience, Skills

The ideal candidate will have a proven track record of maintaining confidentiality, multi-tasking, meeting strict deadlines, flexibility with problem solving and working well under pressure.Technical experience should include the creation and manipulation of information in MS Excel and MS Word.Flexibility to work overtime is a must.HR experience with timekeeping is a plus.

Technologies/Software

  • MS Excel
  • Timekeeping software, PeopleSoft is preferred

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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