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Administrative Coordinator

Job ID: 5100

Updated: Jul 18, 2019

Location: Chicago, IL, United States

Category: Finance/Accounting

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About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Finance team is seeking an Administrative Coordinator who will provide administrative support for the Director of Taxes, the Controller, and other members of the finance management team. Acting on his/her own initiative and direction, this individual will handle a wide range of administrative and executive support related tasks and interact with personnel at all levels in a fast paced environment. The candidate should also be comfortable collaborating with the other finance executive/administrative assistants to ensure coverage is provided to other senior finance department personnel, including the CFO. 

ESSENTIAL FUNCTIONS

  • Maintain calendars, schedule meetings and arrange necessary logistics while effectively communicating subsequent changes.
  • Facilitate communication ensuring information flow to and from the department, and assist in determining items requiring priority attention.
  • Prepare expense reports and check requests; coordinate domestic and international travel arrangements in accordance with the Firm’s Travel Policy.
  • Compose, type and proofread correspondence, memos, and emails.
  • Analyze and troubleshoot departmental issues using independent and sound judgment, and escalating as necessary.
  • Track and maintain internal reports and follow-up action points.
  • Develop and maintain materials for presentations and meetings and effectively gather and coordinate updates from across departments.
  • Handle clerical duties of answering incoming calls as requested, filing, copying, scanning and opening and routing mail.
  • Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities

Qualifications & Requirements

  • A minimum of 3 years of experience in a law firm, finance/accounting department, or professional services firm is required; work experience supporting a senior level executive in a professional services organization is desired.
  • A Bachelor of Arts/Science (BA/BS) or equivalent experience is desired.
  • Possess an ability to anticipate the executive’s needs and exercise sound judgement, tact, diplomacy, integrity, and professionalism in all interactions.
  • The ideal candidate will be self-motivated, require minimal supervision and maintain strict confidentiality with sensitive information.
  • A strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook are required; the ability to adapt easily to new software and other web-based tools is critical.
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours.
  • Expectation of a desire to develop new skills and to expand their contribution to the finance team over time.

Technologies/Software

  • MS Office including Word, Excel, PowerPoint, and Outlook

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.