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Administrative Assistant

Job ID: 5048

Updated: May 21, 2019

Location: Chicago, IL, United States

Category: Administrative Support


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Administrative Assistant will primarily support Kirkland’s Firmwide Director of Diversity & Inclusion with scheduling, projects, budgets and initiatives. 

Responsibilities:

  • Schedule all Diversity & Inclusion Committee and Subcommittee meetings on an annual and quarterly basis.
  • Process sponsorships for Diversity group. Manage Foundation requests, tracking, submissions, write-ups and approvals. Plan for seats, advertisements, invites and other logistics for sponsorship events.
  • Maintain sponsorship budget for Diversity group.
  • Process and submit invoices and expenses for Diversity department.
  • Track and process registration fees and survey fees for Diversity department.
  • Process and track expenses and other fees for Diversity events/programs.
  • Submit and process travel expenses for Diversity department.
  • Assist with DMS setup, workroom access and other key elements for new hires in Diversity team.
  • Any other functions/duties as assigned by management.

Qualifications & Requirements

Education, Work Experience, Skills

  • Position requires a minimum of 3 years direct Administrative Support experience in a law firm or professional services environment preferred.
  • Multi-tasking abilities in a fast paced atmosphere
  • High level of attention to detail
  • Ability to communicate and work effectively across all areas of the Firm.

Technologies/Software

  • MS Office with specific experience in Excel and Word
  • Chrome River

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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