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CLE Compliance Specialist

Job ID: 5024

Updated: May 2, 2019

Location: Chicago, IL, United States

Category: Human Resources

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Firmwide CLE Training Compliance Specialist is an integral member of our Firmwide Legal Recruiting and Development (LRD) department.  Reporting to the Firmwide CLE Training Compliance Manager, this specialist will be a firmwide resource that actively supports global processes to manage the accuracy and integrity of Kirkland and Ellis’s Attorney CLE Compliance.  The Firmwide CLE Training Compliance Specialist will be the first point of contact for Chicago Attorneys to manage and support end-to-end process of CLE accreditation and compliance and in supporting office designated LRD resources regarding centralized direction, guidance, and support as it relates to Firmwide CLE accreditation and compliance.    

The Firmwide CLE Training Compliance Specialist is a highly visible role within the firm and responsible for a broad set of activities.  The specific activities this Specialist is charged with supporting includes the following:

  • A-M Illinois CLE compliance deadline
  • N-Z Illinois CLE compliance deadline
  • Illinois Annual Accreditation Report
  • Daily and weekly Illinois course submissions (PCAM)
  • Audit Attendance Report and upload attendance to PCAM (monthly)
  • Add London (UK) courses and credit to CE Manager and PCAM and validate attendees
  • Assist with Hong Kong courses where US licensed attorneys attend (CLE and validate in CE Manager)
  • Assist with New York, Texas, and Virginia CLE (requiring timely notification of compliance and reporting)
  • CLE compliance check for Chicago new/lateral hires
  • CE Manager troubleshooting
  • Audit reporting
  • Run monthly report to check compliance deadlines for attorneys licensed in jurisdictions where we track compliance and work with Firmwide teams to ensure CLE reporting notifications are being sent
  • Assist CE Manager with training/retraining Firmwide Attorney Training team members as needed
  • Working with HRIS and CLE systems and technology to support the “evergreen” process of maintaining and promoting the integrity of Kirkland’s CLE compliance
  • Actively drive and support actions as it relates to CLE auditing
  • Assist in new hire onboarding and support as it relates to CLE accreditation and compliance where needed
  • Participating in individual goal setting and annual review process

Activities designated to our Firmwide CLE Training Compliance Specialist will continue to evolve and shift as needed based on the needs of LRD strategy or in support of LRD leadership.

Additional Role Functions:

The Firmwide CLE Training Compliance Specialist will also need to demonstrate skills throughout the participation of firm, team, and other intangibles to continue to be successful.Examples below are inclusive, but not collectively exhaustive:

  • Active participation in all team and firm meetings
  • Provide responsible status of all activities/responsibilities
  • Escalate risks and issues appropriately and when necessary
  • Utilize critical thinking
  • Collaborate with and support the team
  • Accountable for primary responsibilities
  • Demonstrate servant leadership/being a good Kirkland Firm steward
  • Work with, identify, develop, lead, and manage key external vendor relationships as necessary
  • Build and foster working relationships with business partners across our global firm
  • Establish a transition plan/backfill management for team and self during time off, LOA, etc.
  • Facilitate team project management
  • Participate in annual goal setting as part of the firm performance review process

Qualifications & Requirements

Education, Work Experience, Skills

This position requires a high level of collaboration with attorneys and staff and the ability to work independently.  This position requires the exercise of independent judgment.

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.  Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results. 

A Bachelor’s degree is required.  Technical experience should include MS Word and Excel.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.