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Advisor, Risk Management

Job ID: 4907

Updated: Feb 1, 2019

Location: Chicago, IL, United States

Category: Conflicts Docket/Records Mgmt


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Advisor, Business Intake and Conflicts (A-BIC):

  • Develops and provides training and education to the Firm’s business intake and conflicts of interest staff on the ethics rules related to conflicts, and on the identification and appropriate handling of potential conflicts.
  • Develops and provides training and education to the Firm’s business intake team related to the acceptance of new clients and matters.
  • Consults with staff members on specific business intake and conflicts which present complex issues and ensures appropriate escalation to the Office of the General Counsel.
  • Assists the Senior Advisor, Risk Management (SA-RM) with the ongoing strategic development of the business intake and conflicts of interest functions and staff to better support Firm growth and operational goals.
  • Under the direction of the Senior Advisor, Risk Management (SA-RM), provides support to the New Matter Screening Committee (NMSC).

The A-BIC works under the direction of the SA-RM.

ESSENTIAL FUNCTIONS

The A-BIC is responsible for the following:

  • Provides guidance to business intake and conflicts staff members on questions that arise during the conflicts search and analysis process, and how to summarize findings for partners.  Acts as the point of escalation to the Office of the General Counsel for complex or questionable conflicts issues. 
  • Provides direction to business intake and conflicts staff regarding when waivers are needed and the content of required waivers, as directed by the Office of General Counsel.  Assists with the drafting of waivers at the request of the Office of the General Counsel or partners.
  • Develops and delivers training to the business intake and conflicts of interest team, including: training on the Rules of Professional Conduct as they relate to conflicts of interest; identification of possible conflicts including, but not limited to, direct adversity conflicts, prior work conflicts, material limitation conflicts, former client conflicts, confidential information conflicts, and the imputation of conflicts; conflicts issues related to specific areas of practice; Firm policies related to business conflicts; effective ways to communicate conflicts issues to lawyers. 
    • Training programs include new hire training, ongoing training for in-place staff; peer review of conflicts searches and analyses; workshops to analyze unique conflicts issues; and one-on-one training as needed. 
    • Training materials include presentations, hypothetical scenarios to train on issue spotting, and analyses of ethics opinions or court cases that highlight new requirements or various interpretations of conflict issues.  The A-BIC also creates and maintains templates or forms used by the conflicts analysts, including checklists or communication templates.  
  • Provides root cause analysis of problems or errors as assigned by the SA-RM or the Office of the General Counsel.
  • Provides input into the selection of new staff for the business intake and conflicts team, as requested by the Associate Director, Business Intake & Conflicts Operations and the SA-BIC.  
  • Works directly with the SA-RM on governance issues related to the conflicts team and function, and assists with the design, development and implementation of new practices intended to improve staff skills, knowledge and service delivery. 
  • Provide mentorship and guidance on subject-matter related topics to business intake and conflicts teams.
  • Monitors ethics opinions and court cases related to conflicts of interests, specific waivers, advanced waivers, ethical and other information screens, and other legal developments related to conflicts of interest and professional liability cases involving lawyers and law firms.
  • Works on special projects as assigned by the SA-RM or the Office of the General Counsel, including research projects, policy drafting or the development of templates or forms.
  • Develops and delivers training to the new business team regarding the acceptance of new clients and matters, including the Firm’s immediate and long-term client development strategies; industry or issue sensitivities related to client/matter acceptance; the Firm’s specific business rules for the acceptance of new clients and matters; fee structures and billing practices; approved content of engagement documentation and rules for modification; review and approval of Outside Counsel Guidelines; and the business approval process for new clients and matters.  Training also includes effective ways to summarize new business findings to the Firm’s business approvers.
    • Training programs include new hire training, ongoing training for in-place team members; workshops to analyze unique new business issues; and one-on-one training as needed. 
    • Training materials include presentations and hypothetical scenarios to train on issue spotting. The A-NB also creates and maintains templates or forms used by the new business team, including checklists or communication templates. 
  • Provides guidance to the new business team on questions that arise during the new business process, and how to communicate new business issues to partners.  
  • Provides direction to the new business team regarding the review of various engagement documentation, including draft retention letters and Outside Counsel Guidelines, and how to summarize exceptions and requests for modifications to appropriate approvers.  Assists the team with the drafting of retention letters, as needed.  
  • Assists the SA-NBC to support the activities of the NMSC, including explanations of unusual or unique new client or matter facts, and collecting additional information as requested by the NMSC.
  • Monitors developments in the legal industry for changes that might affect the new business function at the Firm.
  • Identifies, evaluates and makes recommendations regarding various research systems used by the new business team, such as sanctions systems, credit monitoring tools, or company directories.

Qualifications & Requirements

Education, Work Experience, Skills

  • A minimum of 5 years experience, preferably in a law firm business function, such as conflicts of interest or client/matter acceptance, billing, or business development.  A solid understanding of the Rules of Professional Conduct related to conflicts of interest, the specific risk issues related to the acceptance of new clients and matters, the required elements of various client engagement documents, policies that support conflicts and new business within large law firms, and workflows and processes for conflicts and new business.
  • A solid understanding of law firm operations.  An understanding of risk issues related to unworthy clients, the required elements of various client engagement documents, policies that support the opening of new business within large law firms, and workflows and processes for new business. 
  • A bachelor’s degree in a business-related field; a JD, MBA or other advanced degree is required.
  • Solid research skills.
  • Strong leadership skills, including advanced written and oral communication skills, strategic planning, and the ability to develop relationships all levels of the law firm organization.
  • A solid understanding of law firm structure, organization and governance, including typical law firm practice areas and the function of specific roles within a law firm such as management committees, the general counsel, and leads of functional administrative areas. 

Technologies/Software

  • Solid proficiency in software and systems used by law firms to manage new business processes, including automated workflow systems, conflicts of interest and new business databases, ethical wall and information security systems, and systems to track engagement documentation.
  • Solid proficiency in Microsoft Office applications and law firm document management systems.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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