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Administrative Assistant (Practice Services)

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Job ID: 4882

Updated: Jan 14, 2019

Location: San Francisco, CA, United States

Category: Administrative Support


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Practice Services Assistant supports the Practice Assistant Manager and assists with the daily functions of the Practice Assistant Team and TDS services area including: coordinating daily backup coverage needs, reviewing weekly timesheets, and approving time-off requests.  Additionally, this role assists with tasks in connection with recruiting and the new-hire process, coordinating meeting communications and logistics, and a variety of other duties. 

  • Coordinate daily backup coverage for Practice Assistant Team; communicate coverage with attorneys and Practice Assistants when Practice Assistants are out of the office.  Update backup lists as needed. 
  • Monitor messages left on absence line and coordinate coverage accordingly. 
  • Coordinate Practice Assistant support for visiting guests. 
  • Review timecards and requests for time off for Practice Assistant Team.
  • Inform Practice Assistant Manager of after-hours work requests and potential overtime issues. 
  • Assist Practice Assistant Manager with attorney/Practice Assistant assignment changes. 
  • Coordinate a variety of meetings and programs on a regular basis. 
  • Assist the Practice Assistant Manager with the hiring process including hiring, orientating, training, and follow-up meetings. 

Qualifications & Requirements

Qualified candidates must have a minimum of two (2) years of Administrative Assistant experience with some coordination experience. Must possess a proven record of outstanding customer service, creative problem-solving skills and the ability to work in a team environment.  Strong attention to detail, excellent communication and organizational skills are essential along with the ability to remain calm in high-pressure situations. Strong knowledge of Microsoft Office, including Word, Outlook, and Excel is required. A Bachelor’s degree is preferred.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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