Join our talent network

Travel & Meeting/Events Coordinator

Job ID: 4835

Updated: Nov 13, 2018

Location: Chicago, IL, United States

Category: Finance/Accounting


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

This individual will be responsible for a wide range of firm travel related administrative tasks, including support to the Firmwide Director, Travel and Meetings/Events with the planning and delivery of internal and external meetings as well as providing administrative support for the Firm’s travel programs.

  • Manage K&E Connect travel website
    • Assist with website transformation, including reorganization, editing of content and updating information adding real time travel information
  • Assist with administration of internal travel resources, including:
    • Update DEEM (Kirkland travel booking platform) contact information and access for new employees
    • Track firm internal airline usage and reporting
    • Generate hotel contracts for K&E business travel program
  • Maintain database to develop firm master events/meetings calendar
  • Provide support, especially data management, with all aspects of planning and execution of All Partner and Share Partner meetings
    • Manage internal information, Excel spreadsheets , including tracking of RSVPs and running all meeting related reports as needed
    • Coordinate meeting collateral, including signage, attendee lists, name tags, and other materials
    • Coordinate meeting communications via website tool
    • Assist with final billing reconciliation
  • General support with expense reports, scheduling for Director and Specialists in Chicago, Houston and London.

Qualifications & Requirements

  • A Bachelor’s degree is required in addition to three years of relevant experience.  Law firm or professional services experience is a plus.
  • Strong analytical and problem solving skill; strong attention to detail and organizational skills are critical.
  • Excellent written and verbal communication skills, with the ability to draft complex communications that are succinct, clear and error-free
  • Outstanding interpersonal skills with ability to interact with personnel at all level; the flexibility to adjust to changing priorities and demands
  • The ability to thrive in a fast-paced environment and work under pressure with a positive attitude and calm demeanor
  • Candidate may need to travel for events and work overtime as needed
  • The ability to adapt easily to new software and other web-based tools

Technologies/Software

  • MS Office with emphasis on Word, Excel, and Outlook
  • Familiarity with Travel/Meetings software and web-based tools

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
Share: