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Finance Coordinator

Job ID: 4795

Updated: Oct 15, 2018

Location: Chicago, IL, United States

Category: Finance/Accounting

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

  • Assist with reviewing/processing payments, including assembling required paperwork and entering/reviewing payment requests in Chrome River.
  • Coordinate with the Accounting department and other Firm personnel as required to ensure payments are made on a timely basis and that rush requests are handled daily.
  • Complete New Vendor forms as required.
  • Confirm tax ID numbers on the IRS website and contact charities as required to obtain information.
  • Respond to inquiries from the Foundation Board, partners, associates, and staff regarding Firm approved sponsorship payments and payments from the Kirkland & Ellis Foundation.
  • Assist with the administration of the Employee Matching Program, including tracking matching requests and verifying matching limits.
  • Compose, type, and proofread correspondence, memos, and emails.
  • Handle clerical duties of filing, copying, scanning, and opening/routing of mail.
  • Assist with special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities.

Qualifications & Requirements

  • This position interacts with employees at all levels and requires a strong customer service orientation. Excellent verbal and written communications skills, attention to detail, and a commitment to excellence is imperative.
  • The Finance Coordinator will have at least 3 years of finance, accounts payable, and/or administrative support experience, preferably in a law firm or the professional services industry, showing progressive growth in responsibilities.
  • A Bachelor of Arts/Science (BA/BS) or equivalent work experience is preferred.
  • Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
  • Intermediate MS Excel skills are required; familiarity with the 3E Elite financial system and Chrome River expense and invoice management application is highly desirable.  
  • The individual should be flexible in order to handle time sensitive requests, including periodic needs outside of standard working hours. The successful candidate will have the ability to multi-task in a fast paced environment and consistently meet deadlines.
  • A desire to learn new skills and to expand their skills over time is necessary.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.