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Managing Attorney

Job ID: 4794

Updated: Oct 11, 2018

Location: New York, NY, United States

Category: Conflicts Docket/Records Mgmt


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The NY Managing Attorney:

  • Provides substantive procedural and court rules guidance to attorneys and paralegals
  • Ensures filings are in compliance with Federal and State court rules and filing procedures
  • Maintains a thorough working knowledge of all relevant Federal and State court rules and filing procedures
  • Manages and maintains the Firm’s calendaring system
  • Oversees the audit of the calendar entries placed in the calendaring database for accuracy
  • Supervises, manages and mentors the Firm’s NY CCS staff  

ESSENTIAL JOB FUNCTIONS

Calendaring/Court Services

  • Completes electronic and manual court filings in Federal, State and Appellate Courts to ensure that all documents comply with court procedural filing rules and CCS practices and policies.
  • Assists attorneys and staff with legal research relevant to State and Federal Court rules and procedures.  Has hands-on familiarity with Westlaw, LexisNexis, and similar tools.  Undertakes legal research to advise litigators on various procedural matters covered by the CPLR and FRCP. Proactively researches and identifies forthcoming rule changes and publicizes those changes to attorneys along with advice on compliance.
  • Ensures suitability of legal documents for filing and for conformance with applicable Federal, State and Local Court rules. Assist attorneys in the handling of complex litigation. Meets with attorneys to determine how information will be entered into the firm’s calendaring system.
  • Coordinates service of process activities (paper and electronic) to ensure timely submission and compliance with local court rules.
  • Monitors case progress in assigned courts, obtains and circulates decisions/orders, obtains docket updates and communicates case status changes to responsible attorneys (provide reference materials as needed).
  • Screens and reviews incoming court orders and notices, and internal correspondence from case teams, in order to calculate and capture relevant dates into the docketing system
  • Drafts and maintains various form legal documents such as notices of entry, notices of appearance, affidavits of service and stipulations.
  • Troubleshoots all court-related problems and provide solutions and practical knowledge to CCS staff, attorneys and paralegals, as needed.

Research/Knowledge

  • Researches and retrieves legal information, set up party/litigant alerts and docket tracks, and retrieve judge and case information from court-related vendor databases (PACER, Westlaw Court Express, Bloomberg Law, Access Plus and Jura Law) and other online sources.  Coaches others on how to use these databases effectively.
  • Researches service requests to acquire national, global and archived court documents using available court-related vendor databases.
  • Maintains up-to-date knowledge of the Federal Rules of Civil Procedure, Federal Rules of Appellate Procedure, all States and local rules of the courts in which Kirkland & Ellis practices. Researches and locates current rules pertaining to other jurisdictions on an as needed basis. Communicates information regarding rule changes and/or changes in court procedures. Drafts appropriate memoranda and distributes to case team.
  • Undertakes procedural research assignments in order to provide advice to lawyers to ensure compliance with Court Rules.
  • Maintains knowledge base of e-filing requirements and procedures for all courts serviced by the NY attorneys. Provides assistance and advice to attorneys and staff concerning electronic case filing issues. Monitors daily receipts of all CM/ECF to ensure that events are timely posted on attorney and Firm calendars.
  • Maintains a working knowledge of Federal and State electronic filing systems (ECF, I2File, Odyssey, File & Serve and other local NY electronic filing systems).

Direct and manage the NY CCS staff:

  • Ensures staff adds new cases, court rule sets, jurisdictions and all relevant data into the Firm’s calendaring system (CompuLaw).
  • Ensures staff reviews, researches, adds, changes, and accurately calculates court rule-based event deadlines to be added into the Firm’s calendaring system.
  • Generates, reviews and verifies daily CCS staff audit reports of all events added into the Firm’s calendaring system. Proactively discusses results and patterns with CCS staff and actively seek solutions to reduce the potential for errors.
  • Creates and maintains acceptable standards of professionalism for all CCS staff members and promote same to everyone utilizing the services of the CCS Department.
  • Ensures exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors.
  • Ensures consistent application of Firm policy and adherence to Risk Management guidelines, as defined by the Firm’s legal malpractice carrier, to minimize potential malpractice exposure.
  • Ensures that the CCS staff works as a cohesive team, consistently adhering to Firm standards for service and delivery and works collaboratively with staff in other offices.
  • Provides ongoing and regular feedback on performance, including annual performance reviews. Develops and manages personnel development plans for individual staff members. Mentors and coaches CCS staff as needed
  • Develops and maintains training programs for new and established CCS personnel, including training documentation, training on systems and procedures, and scheduled peer review

NY CCS Administrative tasks

  • Assists attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
  • Reviews case status (i.e. active or closed). Creates and distributes reports to attorneys, obtain information and update database.
  • Performs on-going review of the automated court rule sets as provided by our vendor to ensure that they reflect accurate date calculations so that filing deadlines and critical dates are not missed. For each case being monitored, identify the correct rule set to be used in the calendaring system.
  • Keeps abreast of Docketing/Calendaring technology and best practices.
  • Establishes and maintains good working relationships with court personnel, process servers and couriers.
  • Leverages technology to streamline and automate processes
  • Establishes and maintains best practices standards for court-related tasks and for the internal operations of the CCS Department.
  • Participates in meetings and discussions with other Firm office locations as related to Calendaring / Docket policy and procedure. Provides assistance with implementation of new technology and procedures affecting the Firm. Participates in the testing of docketing system improvements, enhancements and new applications. Participates in the selection of and training on future calendaring technologies.
  • Assists attorneys and legal assistants with access to court-related online databases and the creation/registration of user accounts (e.g. Next Gen CM/ECF).
  • Maintains database of electronic filing credentials and other relevant information. Periodically collect updated information from attorneys.
  • Is available for urgent and confidential situations, including evenings and weekends.
  • Assists with special projects as requested by General Counsel and Senior Litigation Attorneys.

Qualifications & Requirements

The NY Managing Attorney will possess a minimum of 5 years experience practicing law in a law firm (as an attorney, paralegal or in docket) or within the state or federal court system.  JD required with admission to the New York State Bar.

The NY Managing Attorney must have:

  • Strong knowledge of all Federal, State and Local court rules required, including expertise in Case Management/Electronic Case Filing (CM/ECF) procedures and all other Electronic Filing databases.
  • Computer proficiency with working knowledge and understanding of Docket applications (i.e. CourtAlert, CompuLaw), Bloomberg Law, Internet Explorer, Outlook, and MS Word preferred. Ability to learn and utilize specific internal or third-party Docket Department software. Working knowledge of PACER for electronic filing and research is required. Mastery of applicable docketing/calendaring procedures are essential.
  • Analytical and technical skills requiring an aptitude for detail, precision and logic with comprehensive knowledge of docket/court rules and procedures in order to manage the day-to-day operations and staff of the CCS / Docket Department; interpret and process large volumes of complex data quickly and accurately; ensure work is completed within strict deadlines; respond to inquiries relating to docket procedures; accurately calculate court deadline dates; and, assure the accuracy and integrity of the CCS / Docket Department database.
  • A high degree of initiative and critical-thinking skills in exercising independent judgment in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment.
  • Excellent troubleshooting, proactive problem resolution and follow-through skills. Ability to identify and analyze complex calendaring / docketing issues or inquiries and to recommend and implement solutions.
  • Ability to function in stressful situations and respond effectively to the most sensitive inquiries, issues or complaints.
  • Managerial skills necessary in order to interact and communicate with subordinates, provide instruction/direction/training, determine work priorities, and coordinate the activities of a work team.
  • Proficiency in innovative business process improvement methods. 
  • A strong service orientation and detailed organizational skills.
  • Excellent oral and written communication skills.
  • Discernment and awareness of when to escalate problems.
  • Intellectual curiosity.
  • The ability to prioritize and handle multiple projects at once, meet required deadlines, and work in a fast-paced environment with minimal supervision.
  • Strict attention to detail and strong interpersonal skills.
  • Adaptability and capacity to learn new processes and technologies.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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