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Contract Administrator

Job ID: 4790

Updated: Oct 8, 2018

Location: Chicago, IL, United States

Category: Finance/Accounting


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Contract Administrator will be responsible for tracking, analyzing, and reporting on vendor agreement information to proactively manage the firm's contractual obligations.  This role will assist with due diligence and market research related to vendors who provide goods and services to the Firm, and will support the implementation of the Firm’s contract repository.   

  • Monitor the firm’s vendor agreements through full execution, distribute approved documents both internally and externally, and support the setup of new vendors.
  • Assist in the preparation of contracting documents; review, process, track and store these documents, and ensure compliance with Firm policies. 
  • Prepare and disseminate information regarding contract status, upcoming renewal notifications, and interpretation of existing agreements.
  • Serve as contracting liaison with external points of contact and internal staff; respond to internal requests for contract-related information and data.
  • Coordinate the implementation of contract repository; maintain accurate contract database and files; tag key contract attributes during upload into the repository system.
  • Provide regular and ad hoc reporting on contract activity, vendor due diligence, and various criteria, as needed.

Qualifications & Requirements

  • A Bachelor’s degree is required in addition to two or more years of relevant experience; paralegal certification and law firm or professional services experience is a plus.
  • Strong analytical, problem solving, and project management skills; strong attention to detail and organizational skills are critical.
  • Proven ability to adapt easily to new software and other web-based tools.
  • Individuals in this role are expected to exhibit strong customer service and judgment in communications with attorneys, staff, and vendors of the Firm, including safeguarding the confidentiality of client and Firm information.
  • Attention to detail and the eagerness to learn and progress within a dynamic and growing environment are imperative.
  • The ability to thrive in a fast-paced environment and work under pressure with a positive attitude and calm demeanor.

Technologies/Software

MS Office with emphasis on Word, Excel, and Outlook

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 
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