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Paralegal I

Job ID: 4772

Updated: Sep 21, 2018

Location: San Francisco, CA, United States

Category: Paralegal


About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms.  Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

Typically more than one Litigation Paralegal is assigned to a case when it involves large, complex or multi-party actions.  Smaller, single jurisdiction matters may only require one Litigation Paralegal to be assigned.  The Paralegal I will work on a team under the supervision of a Paralegal II or Senior Paralegal.  Paralegal(s) works with all of the attorneys on the matter from the beginning through trial or arbitration, managing the flow of information and ensuring adherence to best practices.  Successful Paralegal(s) develop solid working relationships with senior partners and clients.  They also continually find new and better ways of doing things, improving processes through the application of new technology.

Paralegal(s) are responsible for managing the files (“case record”) including a complete set of the correspondence, memos, pleadings, and client documents in a matter.  They determine the information management needs of the matter, and develop and implement an effective system to manage and share documents and information among all those working on the matter.  They help monitor deadlines by creating and maintaining calendars of key dates.

Paralegal(s) work in all phases of the discovery process, from collection of documents from the client to the production of documents to other parties.  This means working with the client and their in-house legal staff to collect relevant electronic and paper documents and data, as well as assisting at client interviews and on-site document reviews.  Once documents and data have been collected, the Paralegals design and manage the document review process to help identify and track potentially responsive, confidential and privileged materials.  Paralegal(s) are conversant in the E-discovery process and routinely provides guidance to the attorneys involved in the process.

Paralegal(s) help compile information necessary to respond to interrogatories, document requests and requests for admission served on their clients.  They also organize and review documents received from other parties.

In order to manage the large volume of documents and information during the discovery phase of litigation, Paralegal(s) set up databases, either on-line or in-house, obtaining assistance and support as necessary from Litigation Support and from outside vendors.

Paralegal(s) help attorneys prepare for depositions by arranging the preparation of witness files, compiling and organizing exhibits, and arranging the technical logistics with court reporting agencies.  For expert depositions, they research prior testimony and publications, and track materials sent to the experts.  Paralegal(s) manage deposition transcripts and exhibits, and maintain searchable computer databases of testimony.

Paralegal(s) work with the attorneys during the briefing process by checking the legal and fact cites, and ensuring accuracy and proper formatting style.  They research local rules, and obtain information about the venue and the judge (e.g. judge’s bio, prior decisions and opinions)  They are often responsible for assembling and organizing the exhibits and supporting documents as well as arranging for filing with the court and serving on all parties.  This typically involves close coordination with local counsel.

In preparation for trials or hearings, the Paralegal(s) work with the attorneys, experts, and client to identify and compile potential trial exhibits, generate trial exhibit lists, and track objections to both sides exhibits.  They prepare deposition designations, and compile Pretrial Orders and other submissions.  They coordinate the scheduling of witnesses for preparation and testimony.  They work with trial consultants on graphics, videos and other demonstratives, as well as with other professionals involved in the trial.  They develop a good working relationship with the Court Clerk, and coordinate logistics with courthouse personnel.  They set up and manage off-site trial offices, arranging for all office support and logistics.

At trial, the Paralegal team prepares materials for each day’s examinations, tracks the use and admission of exhibits, tracks and reviews witness testimony, and delivers and picks up all materials at the courtroom each day.  They assist in the courtroom, anticipating attorney needs.

 

ESSENTIAL JOB FUNCTIONS

A. Manages document production processes - hard copy, electronic, etc.

  • Assists with the collection of material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
  • Maintains chain of custody
  • Tracks materials through the process
  • Designs and implements document review systems
  • Prepares privilege logs
  • Manages logistics of production of documents - hard copy, images, native

B. Substantive Research

  • Analyzes documents and materials
  • Performs factual research
  • Compiles information into charts, graphs and timelines
  • Researches prior testimony and publications of opposing experts
  • Researches rules of procedure for relevant court venues, and assures adherence thereto

C. Coordinates preparation and filing of briefs and legal documents

  • Researches local rules of procedure for relevant court venues, and assures adherence thereto; obtains information on the venue (e.g. judge’s bio, prior decisions and opinions); obtains precedent from other cases in the venue
  • Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions)
  • Checks legal cites for proper format, content and standing (Westlaw, Lexis; Blue Book)
  • Researches and checks fact cites for proper format, content and accuracy (Blue Book)
  • Compiles appendices and exhibits
  • Manages service of process; files with court and serves on parties; coordinates with local counsel
  • Assists with electronic filing and service of documents

D. Interacts with outside entities (clients, government agencies, expert witnesses, consultants, other law firms, opposing parties, court personnel, etc.)

E. Manages litigation support and information management systems

  • Makes relevant documents and information quickly and easily available to attorneys on the team
  • Designs and manages databases (Relativity, Concordance, Access, etc)
  • Designs and manages transcript management systems (TextMap)
  • Designs and manages calendaring (Compulaw), task sharing, collaborative systems and extranets

F. Manages preparation for witnesses and depositions

  • Manages preparation of witness & subject files
  • Assists in preparation of witness outlines
  • Works with expert witnesses; tracks documents sent to experts
  • Manages technical logistics for depositions (remote hookups, electronic transcripts, videography, synchronization)

G. Manages trial and hearing preparation and support

  • Compiles and tracks trial exhibits; Tracks exhibit admissions and, often, takes trial notes
  • Prepares pretrial documents
  • Sets up and manages trial offices and trial support (e.g. remote office setup and logistics)
  • Develops good relationship with Court Clerk, coordinating courtroom logistics with courthouse personnel
  • Assists in courtroom, anticipating needs of attorneys
  • Communicates with and coordinates witnesses, consultants, experts
  • Manages trial vendor support
  • Manages trial transcripts

H. Manages resources

  • Supervises legal staff
  • Obtains and supervises support from Firm departments (e.g. Litigation Support, Graphics Services, Purchasing, Trial Support Services)
  • Manages relationships with supporting vendors (graphics, court reporters, trial support, hotels, etc.)

Qualifications & Requirements

The ideal candidate will possess 2-5 years of experience that focuses on complex litigation cases, including managing large discovery, creating and managing databases and imaging systems, supervising teams, preparing for trial, and managing trial support.  Must have high-level experience with a range of litigation support applications.  Experience managing out-of-town trial offices for cases that have gone to verdict preferred by not required.  Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity and initiative.  Candidate must meet the California Business & Professional Code 6450 requirements, bachelor’s degree preferred. Additional qualifications include excellent analytical and organizational abilities, solid communication skills, strong computer abilities, creativity, and initiative.  Flexibility to accommodate for travel and extensive overtime is required at times.  Ability to lift up to 25 pounds.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

Talemetry Abbreviated Job Desc

An exciting opportunity for a Paralegal I to join our San Francisco team!

 
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